Project Coordinator

Adolfson & Peterson Construction; Alexandria (VA); On-site; USD 49,000 - 73,000; Full time

Job summary

Adolfson & Peterson Construction is seeking an experienced project coordinator to prepare contracts, generate reports and maintain project records. The role supports the project team to ensure timely and high-quality results.

Responsibilities include creating letters, change orders, subcontractor documentation, and ensuring compliance with contract requirements. A proactive, detail-oriented candidate with construction terminology knowledge is preferred.

Qualifications

• High school diploma or equivalent with 2+ years of A/E/C office experience.
• Advanced Microsoft Office skills and ability to learn other software quickly.
• Strong attention to detail and effective communication with diverse audiences.

Responsibilities

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Provide support to the project team throughout a project to ensure timely and quality results.
• Generate letters, reports, change orders, forms, and other materials as required.
• Prepare subcontracts and/or project work authorizations for issuance, including riders and certified payroll information in accordance with project and contract requirements.
• Maintain and distribute contact and subcontractor lists.
• File, and record owner and subcontractor change orders.
• File and maintain job and office documentation, records, and correspondence.
• File and record purchase agreements for issuance in accordance with project and specification requirements.
• Manage subcontractor document compliance including document tracking, holds, and payment.
• Maintain contract document records including owner contracts and change orders to ensure timely recording in Spectrum and filing.
• Build and facilitate collaborative team processes among project participants.
• Provide support to accounting team members in checking, entering, and filing subcontractor contracts and change orders for all companies.
• Assist in preparing for submittal of trade contractor invoices to the owner.
• Initiate monthly draws in Textura for subcontractor and/or owner payment applications.
• Perform quality review checks of monthly owner payment applications.
• Other duties as assigned.

Skills

MS Office

Office experience

Communication

Attention to detail

Multi-project management

Education

High school diploma

Construction education program

Tools

Textura

Spectrum

Job description

We build trust among our communities and our people by cultivating the right team for every job. We are committed to fostering a creative and collaborative culture with a focus on career growth and balance in the workplace.

AP has diligently built a strong foundation of expertise, experience and exceptional results. We continually invest in our talented team by providing the latest tools, technologies and training necessary to stay ahead of the curve. We set our employees up for long-term success through mentorship opportunities and professional growth and advancement for every person in every role.

We recognize the contributions of our team members with unique experiences and capabilities and strive to establish a work environment that maximizes our collective potential. Going beyond the build for our employees lays a strong foundation for success across AP. We commit to a balanced, value-centered work environment for meaningful projects, careers and talent.

Job Description

Adolfson & Peterson Construction, one of the nation’s top contractors, is recruiting for an experienced project coordinator. The candidate will be responsible for preparing contracts, creating reports and maintaining project records.

Responsibilities

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Provide support to the project team throughout a project to ensure timely and quality results.
  • Generate letters, reports, change orders, forms, and other materials as required.
  • Prepare subcontracts and/or project work authorizations for issuance, including riders and certified payroll information in accordance with project and contract requirements. Check specification for special requirements.
  • Maintain and distribute contact and subcontractor lists.
  • File, and record owner and subcontractor change orders.
  • File and maintain job and office documentation, records, and correspondence.
  • File and record purchase agreements for issuance in accordance with project and specification requirements.
  • Manage subcontractor document compliance including document tracking, holds, and payment.
  • Maintain contract document records including owner contracts and change orders to ensure timely recording in Spectrum and filing.
• Build and facilitate collaborative team processes among project participants.
  • Provide support to accounting team members in checking, entering, and filing subcontractor contracts and change orders for all companies.
• Provide Contract Management project support.
  • Assist in preparing for submittal of trade contractor invoices to the owner.
  • Initiate monthly draws in Textura for subcontractor and/or owner payment applications.
  • Perform quality review checks of monthly owner payment applications.
  • Other duties as assigned.

Qualifications

• History of experience and proven results including:
  • High school diploma or equivalent and 2+ years of A/E/C office experience or related post- secondary construction education program.
  • Knowledge of construction terminology preferred.
  • Advanced Microsoft Office Suite skills and the ability to learn other software programs quickly.
  • Demonstrated integrity and ethical standards.
  • Demonstrated high attention to detail.
  • Developed skills (written, oral, and listening) to effectively communicate with diverse audiences.
  • Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.

Estimated Pay

$49,000.00 - $73,000.00

Benefits

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k)
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Paid Time Off (PTO) and Holidays
• Tuition Assistance Program
• Employee Referral Bonus

Adolfson & Peterson Construction’s (AP) ability to adapt and innovate has driven our success for more than 80 years. We are consistently ranked among the top construction managers and general contractors in the nation while maintaining one of the safest records in the industry. We bring positive and measurable change to the communities where we live, work and build. And we invest in new processes and technology to be operationally excellent and remain at the forefront of the ever-changing industry.

We have been committed to quality, innovation, safety and strong relationships since our beginning in 1946. AP offers preconstruction, construction and contracting services to commercial, education, healthcare, hospitality, industrial, multifamily, municipal, data center, and senior living markets with offices across Arizona, Colorado, Minnesota, North Dakota, Texas, and Wyoming. We employ more than 850 team members who strive for excellence and embody loyalty, trust and genuine love for what they do.

We go beyond the build for our communities and our people.

Adolfson & Peterson Construction is an Equal Employment Opportunity Employer