Construction Project Coordinator – Detail-Oriented

Adolfson & Peterson Construction; Alexandria (VA); On-site; USD 49,000 - 73,000; Full time

Job summary

Adolfson & Peterson Construction is seeking an experienced project coordinator to prepare contracts, generate reports and maintain project records. The role supports the project team to ensure timely and high-quality results.

Responsibilities include creating letters, change orders, subcontractor documentation, and ensuring compliance with contract requirements. A proactive, detail-oriented candidate with construction terminology knowledge is preferred.

Qualifications

• High school diploma or equivalent with 2+ years of A/E/C office experience.
• Advanced Microsoft Office skills and ability to learn other software quickly.
• Strong attention to detail and effective communication with diverse audiences.

Responsibilities

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Provide support to the project team throughout a project to ensure timely and quality results.
• Generate letters, reports, change orders, forms, and other materials as required.
• Prepare subcontracts and/or project work authorizations for issuance, including riders and certified payroll information in accordance with project and contract requirements.
• Maintain and distribute contact and subcontractor lists.
• File, and record owner and subcontractor change orders.
• File and maintain job and office documentation, records, and correspondence.
• File and record purchase agreements for issuance in accordance with project and specification requirements.
• Manage subcontractor document compliance including document tracking, holds, and payment.
• Maintain contract document records including owner contracts and change orders to ensure timely recording in Spectrum and filing.
• Build and facilitate collaborative team processes among project participants.
• Provide support to accounting team members in checking, entering, and filing subcontractor contracts and change orders for all companies.
• Assist in preparing for submittal of trade contractor invoices to the owner.
• Initiate monthly draws in Textura for subcontractor and/or owner payment applications.
• Perform quality review checks of monthly owner payment applications.
• Other duties as assigned.

Skills

MS Office

Office experience

Communication

Attention to detail

Multi-project management

Education

High school diploma

Construction education program

Tools

Textura

Spectrum

Job description

Adolfson & Peterson Construction is seeking an experienced project coordinator to prepare contracts, generate reports and maintain project records. The role supports the project team to ensure timely and high-quality results.

Responsibilities include creating letters, change orders, subcontractor documentation, and ensuring compliance with contract requirements. A proactive, detail-oriented candidate with construction terminology knowledge is preferred.