CMMS Coordinator

Jones Lang LaSalle Incorporated; Gurabo (PR); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) plan with matching company.

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Company Holidays

Early access to earned wages through (

Job summary

Jones Lang LaSalle Incorporated in Gurabo, PR is seeking a CMMS coordinator to join our facilities team and ensure data integrity across maintenance records. You will manage work orders, asset data, and preventive schedules to support efficient building operations.

Ideal candidates have 1–3 years in admin data entry or facilities operations, familiarity with CMMS and strong Excel skills, and a commitment to accuracy and timely documentation.

Qualifications

• High school diploma required; associate degree preferred in related field.
• 1–3 years in admin support, data entry, or facilities operations with CMMS exposure.
• CMMS platforms familiarity or ability to learn quickly.
• Strong data accuracy and record-keeping.
• Intermediate Excel for data manipulation and reporting.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication with technicians and management.
• Basic knowledge of facility maintenance operations and work orders.

Responsibilities

• Enter, update, and close CMMS work orders with accurate data.
• Create and maintain asset records, including specs, locations, warranties.
• Generate preventive maintenance work orders and monitor completion.
• Process inventory transactions and maintain stock records.
• Run CMMS reports for operations reviews and audits.
• Coordinate with technicians, vendors, and contractors for info.
• Audit CMMS data quality and correct inconsistencies.
• Provide basic CMMS training and user support.
• Assist with CMMS optimization projects and data migrations.

Skills

CMMS experience

Data entry

Excel

Organizational skills

Communication

Problem solving

Teamwork

Education

High school diploma

Associate degree preferred

Tools

Maximo

SAP

eMaint

JD Edwards

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

As a CMMS coordinator at JLL, you'll be the vital link between facility operations and data accuracy, ensuring that our Computerized Maintenance Management System serves as a reliable foundation for decision-making and operational excellence. This role requires a meticulous professional who thrives on organization, process adherence, and continuous improvement of data quality standards. You'll be responsible for the timely and accurate entry, tracking, and management of work orders, asset records, preventive maintenance schedules, and inventory transactions within the CMMS platform. At JLL, we believe the most effective teams are built when everyone is empowered to thrive, and this position offers the opportunity to develop technical expertise while contributing directly to operational efficiency and client satisfaction. Your attention to detail and commitment to data integrity will support maintenance teams, facilities managers, and leadership in making informed decisions that enhance building performance. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll work alongside diverse teams who value accuracy, accountability, and shared success.

What your day-to-day will look like

• Enter, update, and close work orders in the CMMS with accurate information including descriptions, priority levels, assigned resources, labor hours, materials used, and completion notes
• Create and maintain asset records within the CMMS, ensuring all equipment specifications, locations, warranty information, and maintenance histories are current and complete
• Generate and distribute preventive maintenance work orders according to established schedules, monitoring completion rates and following up on overdue tasks
• Process inventory transactions including material receipts, issues, returns, and stock adjustments while maintaining accurate inventory records and minimum stock levels
• Run standard and custom reports from the CMMS to support operations reviews, budget planning, compliance audits, and performance tracking initiatives
• Coordinate with technicians, vendors, and contractors to gather missing information, clarify work order details, and ensure documentation meets quality standards
• Monitor data quality metrics and conduct regular audits of CMMS records to identify and correct inconsistencies, duplicates, or incomplete information
• Provide basic training and user support to team members on CMMS navigation, data entry protocols, and system functionality
• Assist with special projects related to CMMS optimization, data migration, system upgrades, or process improvement initiatives

Required qualifications

• High school diploma or equivalent; associate degree in Business Administration, Information Systems, or related field preferred
• Minimum 1-3 years of experience in administrative support, data entry, or facilities operations with exposure to maintenance management systems
• Proficiency with CMMS platforms (e.g., Maximo, SAP, JD Edwards, eMaint, or similar systems) or demonstrated ability to quickly learn new software applications
• Strong attention to detail with proven ability to maintain high levels of accuracy in data entry and record keeping
• Intermediate proficiency in Microsoft Office Suite, particularly Excel for data manipulation and reporting
• Excellent organizational skills and ability to manage multiple tasks with competing deadlines in a fast-paced environment
• Strong written and verbal communication skills with ability to interact professionally with technicians, vendors, and management
• Basic understanding of facility maintenance operations, equipment types, and work order management principles

Preferred qualifications

• Experience working specifically with enterprise CMMS platforms in commercial real estate, healthcare, education, or industrial facility environments
• Familiarity with preventive maintenance programs, asset lifecycle management, and inventory control processes
• Background in quality assurance, data analysis, or process improvement initiatives
• Knowledge of building systems (HVAC, electrical, plumbing, life safety) and common facility maintenance terminology
• Experience creating custom reports, dashboards, or queries within database or CMMS environments
• Previous work in client-facing roles or third-party facility management organizations where service delivery and documentation standards were critical

Location and Sponsorship

Location: On-site –Gurabo, PR

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

EEO and Diversity Statement

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

For further information, visit jll.com.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Accepting applications on an ongoing basis until candidate identified.

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.