CMMS Asset Specialist

Medxcel; Indianapolis (IN); Remote; USD 65,000 - 90,000; Full time

Job summary

Medxcel is seeking a CMMS/Asset Specialist to support CMMS and Inventory Management, analyze data, and help develop action plans to optimize CMMS and asset PM across mechanical, electrical, plumbing, and life-safety equipment. You will ensure data integrity and drive process improvements with field and corporate teams.

This role works cross-functionally with Operations, Field Support and vendors, maintaining asset records and advancing CMMS capabilities.

Qualifications

• High school diploma or equivalent is required.
• Bachelor’s degree in a related field is preferred.
• CHFM certification is preferred.

Responsibilities

• Collaborate with Operations and Field Support to improve field service delivery through reporting, analytics, and project coordination.
• Conduct onsite asset inventories in partnership with vendors, ensuring PM procedure standards are followed.
• Provide real-time feedback and technical support to field teams and corporate stakeholders.
• Maintain and optimize the asset inventory database with accurate equipment records.
• Support integration and continuous improvement of CMMS capabilities across teams.
• Deliver training and technical support to end users on asset management systems and processes.

Skills

Data analysis

Analytical thinking

Communication

Planning & prioritization

Independent work

Interpersonal skills

Microsoft Office

Healthcare facilities knowledge

Data interpretation to action

Education

High school diploma or equivalent

Bachelor’s degree in related field

Tools

MS Field Services

CMMS platforms

Data visualization tools

Job description

Overview

Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services.Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.

The CMMS/Asset Specialist plays a pivotal role in supporting both CMMS and Inventory Management operations. This
role is responsible for reviewing and analyzing data, reporting anomalies in data, assisting in the development of action
plans addressing anomalies, and providing project support to optimize CMMS and delivery, while also guiding and
executing the asset inventory process for preventive maintenance (PM) of mechanical, electrical, plumbing, and life
safety equipment. This position supports preventive maintenance operations by ensuring reliable data integrity,
conducting asset inventories, and identifying process improvements in collaboration with field and corporate teams.

This position works cross-functionally with Operations, Field Support, and vendor partners. This role ensures accurate
asset documentation, provides database expertise, and supports the enhancement of Medxcel’s CMMS tool to unlock
both operational efficiencies and financial performance.

This position will be located at Remote Home Office

Responsibilities

• Collaborate with Operations and Field Support teams to improve field service delivery through reporting, analytics, and project coordination.
• Conduct onsite asset inventories in partnership with preferred vendors, ensuring compliance with PM procedure standards.
• Provide real-time feedback and technical support to field teams and corporate stakeholders.
• Maintain and optimize the organization’s asset inventory database, ensuring accurate and current equipment records.
• Support the integration and continuous improvement of CMMS capabilities across operational teams.
• Deliver training and technical support to end users on systems and processes related to asset management and field support analytics.

Qualifications

Education:

• High school diploma or equivalent- required.
• Bachelor’s degree in a related field-preferred.

License/Certification:

• Certified Healthcare Facility Manager (CHFM)-preferred.

Experience:

• Experience in data analysis, project coordination, or related role- required.
• Experience working in a facilities management department- required.
• Experience with MS Field Services or similar CMMS platforms- required.
• Experience in a healthcare setting- preferred.
• Experience with data visualization tools- preferred.
• Experience supporting or managing preventative maintenance programs-preferred.

Knowledge, Skills and Abilities:

• Strong strategic and analytical skills to interpret operational data and translate insights into action.
• Familiarity with healthcare facilities operations, regulatory compliance, and performance metrics.
• Skilled in planning, organizing, and prioritizing work with attention to detail.
• Flexible and adaptive in dynamic, fast-changing environments.
• Excellent communication and interpersonal skills with the ability to interact across all organizational levels.
• Proficiency in Microsoft Office Suite.
• Familiarity with warranty management processes and OEM/AEM guidelines.
• Strong analytical, organizational, and communication skills.
• Ability to work independently in a fast-paced environment; self-starter mindset.
• Travel required: Up to 75% overnight.