CMMS Administrator/Data Analyst

The Building People; Knoxville (TN); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Life Insurance

Paid Time Off

Long Term Disability

401(k) Retirement Plan

Vision

Flexible Spending Accounts

Life Insurance/AD&D

Holiday Pay

Medical & Rx

Retirement Plan

Job summary

The Building People seeks a dedicated CMMS Administrator to serve as the program's subject-matter expert for the GSA-provided NCMMS platform across the statewide portfolio. You will ensure accurate maintenance data, service records, and compliance documentation.

Responsibilities include managing service calls and work orders, maintaining inventories and maintenance plans, storing supporting documents, and certifying data accuracy annually while tracking KPIs and supporting NCMMS reporting.

Qualifications

• 3+ years of experience administering a CMMS or similar maintenance data platform.
• Strong data analysis and reporting skills (Excel and database/CMMS reporting tools).
• Experience in a facilities or maintenance operations environment.
• Ability to obtain HSPD-12 clearance.

Responsibilities

• Records and manages all service calls, facility assets, and maintenance work orders in the NCMMS, including subcontractor and custodial service activity.
• Maintains equipment inventories, locations, and maintenance plans/schedules, including documenting any approved deviations from the GSA PM Guide schedule.
• Stores supporting documentation (reports, testing records, photos, manuals, permits, certifications) within the system.
• Continuously updates records and formally certifies data accuracy on an annual basis.
• Tracks and reports against GSA's NCMMS KPIs, which may change year to year.
• Supports the Quality Control Manager with NCMMS-based reporting on inspection and corrective action data.

Skills

CMMS administration

Data analysis

Excel

CMMS reporting tools

Tools

CMMS

Job description

life insurance, paid time off, long term disability, 401(k), retirement plan

Serves as the program's subject-matter expert for the GSA-provided NCMMS platform, keeping maintenance data, service records, and compliance documentation accurate across the statewide portfolio.

Key Responsibilities

• Records and manages all service calls, facility assets, and maintenance work orders in the NCMMS, including subcontractor and custodial service activity.
• Maintains equipment inventories, locations, and maintenance plans/schedules, including documenting any approved deviations from the GSA Preventive Maintenance (PM) Guide schedule.
• Stores supporting documentation (reports, testing records, photos, manuals, permits, certifications) within the system.
• Continuously updates records and formally certifies data accuracy on an annual basis.
• Tracks and reports against GSA's NCMMS key performance indicators (KPIs), which may change year to year.
• Supports the Quality Control Manager with NCMMS-based reporting on inspection and corrective action data.

Required Qualifications

• 3+ years of experience administering a CMMS or similar maintenance data platform.
• Strong data analysis and reporting skills (Excel and database/CMMS reporting tools).
• Experience in a facilities or maintenance operations environment.
• Ability to obtain HSPD-12 clearance.

Preferred Qualifications

• Direct experience with GSA's NCMMS platform.
• Experience building KPI dashboards or performance reporting for maintenance operations.

*Salary offered will be commensurate with the candidate's experience, qualifications, and certifications.

*Our positions may require a background screening and clearance directly from the Government.

*Please note that telework arrangements are subject to change based on customer requirements.

ADDITIONAL INFORMATION

Competitive benefits for eligible employees include:

• Medical & Rx
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&D
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.