CME Meeting Services Support, Specialist (Mandarin Speaker)

MSD; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Meeting Services Support Specialist to enhance their global meeting operations. In this pivotal role, you will manage the end-to-end meeting process, ensuring compliance and efficiency while collaborating with various stakeholders. Your expertise in financial processes and tools will be crucial as you prepare contracts, handle vendor relations, and support financial reconciliations. If you thrive in a fast-paced environment and are driven by meticulousness and a proactive attitude, this opportunity is perfect for you to make a significant impact in a dynamic team.

Qualifications

• 3+ years of experience in accounting or P2P/O2C/R2R.
• Intermediate skills in MS Excel and related tools.
• Strong understanding of finance processes and compliance.

Responsibilities

• Support operational execution for global meeting services.
• Prepare contracts and agreements for events and meetings.
• Ensure timely processing of payments and compliance.

Skills

Basic accounting

MS Excel

Lean Six Sigma

Macro

Power BI

Automation UI path

Communication skills

Interpersonal skills

Organizational skills

Problem-solving skills

Education

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Science

Bachelor’s Degree in Economy

Bachelor’s Degree in Accounting

Bachelor’s Degree in Finance

Tools

SAP

Concur

Ariba

Service Now

Power Apps

PowerPoint

SharePoint

Job description

Job Description

Objectives of this Role

Our company's Business Service Centers (BSCs) are located across three regions (Americas, Europe, and Asia) and are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company's business divisions and markets.

The Meeting Services Support Specialist is responsible for supporting the end-to-end meeting process preparation for congress meetings & sponsorship from meeting creation to closure. This includes meeting creation, vendor creation/maintenance, PO creation, contract agreement preparation, meeting compliance review reconciliations, and payments. The Meeting Services Support Specialist ensures adherence to compliance & controls that are in line with all company policies and guidelines related to meetings and congresses.

Job Description and Responsibilities

Primary responsibilities for this role include, but are not limited to, the following:

• Support end-to-end operational execution for global meeting and congress services within agreed SLA.
• Perform completeness information review & raise vendor creation/maintenance, event creation/closure, PO creation in system/tools accurately.
• Preparation of contract/agreements for Healthcare Professionals, Healthcare Organizations & Speakers prior to the event based on agreed templates.
• Support global meeting and congress financial process from reconciliation review to payments according to compliance & policies.
• Ensure that all payments, reconciliation files, and journals are processed in a timely manner and according to our company's financial processes, when required.
• Support year-end activities related to congresses by ensuring that accruals (and accrual reversals) are processed according to our company's financial timelines, when required.
• Work closely with stakeholders: Business Unit, Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence, Finance partners, and other stakeholders in support of the global meeting and congress financial process.
• Work closely with the Meeting Planning Agency (MPA) to facilitate payments for congresses and meetings.
• Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress and meeting-related SOPs and relevant policies.
• Champion new procedures and re-engineer processes to support and drive continuous improvement and ensure processes meet business objectives as efficiently as possible; stabilize new incoming scope of work during Hypercare period.
• Handle inquiries as needed & resolve operational issues in a timely and satisfactory manner.
• Demonstrate professionalism, meticulousness, and attention to detail in dealing with colleagues, internal clients, and suppliers.
• Any other duties that are within the scope, spirit, or purpose of the role or as reasonably requested.

Qualifications

Education:

• Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

• Minimum of 3 years of work experience in basic accounting or P2P/O2C/R2R.
• Intermediate MS Excel skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint).
• Language requirements: Able to speak, read & write in English and Mandarin.
• Advantages with skills e.g., Lean Six Sigma, Macro, Power BI, Automation UI path.
• Good understanding and practical knowledge of processes in Finance, internal controls, compliance as well as financial business processes.
• Ability to work independently and collaboratively within a geographically dispersed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Strong communication, interpersonal, and organization skills required.
• Meticulous & process improvement orientation.
• Positive and proactive attitude, can-do mindset with problem-solving and analytical skills.
• Experience with SAP (Concur, Shopping/Purchase Order, and Payment Portal Requests), Ariba, Service Now.