Closing Specialist

Pop Sells, LLC; Sarasota (FL); Vor Ort; USD 42.000 - 60.000; Vollzeit

Benefits dieser Stelle

31 days PTO in first year

LinkedIn Learning access

Medical, dental & vision

401K with company match

Wellness program

Zusammenfassung

Trader Interactive is seeking a Closing Advocate to support the closing team as deals progress from contract to closing in Sarasota. You will own titles, lien releases, and DMV work, coordinating with banks, DMV offices, and third-party vendors to keep deals on track.

Responsibilities include obtaining titles, preparing DMV work, and ensuring documents are complete for DMV submission, while maintaining meticulous records and timely follow-ups with banks and offices.

Qualifikationen

• 2+ years in account management, sales operations, or titling.
• Strong attention to detail in DMV paperwork, titles, and lien releases.
• Highly organized with ability to manage many deals and documents.
• Proactive follow-up with banks and DMV offices to flag delays.
• Professional communication by phone and email with banks, vendors, and teams.
• Thorough record keeping with every call, email, and update.
• Comfortable with technology, scanning, downloading, and using Google products.
• Ability to work on-site and drop-offs at Sarasota Tax Office.
• Flexible to support time-sensitive deals outside standard hours.

Aufgaben

• Help Closing Advocates obtain titles and lien releases.
• Prepare DMV work for the closing team and review for accuracy.
• Confirm all required documents are available before DMV submission.
• Make daily calls to banks to check status of titles and lien releases.
• Review deals waiting on banks to ensure no delinquent titles or liens.
• Print electronic titles after lien release is faxed to the DMV.
• Drop off DMV work at the Sarasota Tax Office and track status.
• Review DMV documents to ensure title work is complete, then prepare packets.
• Support with duplicate title requests by contacting DMVs.
• Send USCG paperwork by fax or email.
• Notarize documents for the closing team when needed.
• Assist the Closing Quality Control Admin with completion packets.
• Open incoming USPS mail, match titles to deals, update notes, move deals stages.

Kenntnisse

Account management

Sales operations

Titling

Attention to detail

Organizational skills

Proactive follow-up

Communication

Record keeping

Tech-savvy

On-site work

Tools

Google products

Jobbeschreibung

Are you ready to be a big part of something big?

At Trader Interactive, we make buying and selling a great experience. We’re a group of go-getters who decided they didn’t want to settle for the status quo. We come together as one team to build value and drive innovation across our industries, but we have fun while we do it and make sure our people are always our #1 priority.

When it comes to your career, we want to provide big opportunities to help you make a big impact. But for this to be possible, we strive to feel small. Small enough to quickly change tack, small enough to learn from different teams and small enough to connect authentically with leadership.

What We Offer

• An inclusive and supportive work environment where you can move your career forward and will have the chance to do work that has real, significant impact on the world.
• The opportunity to be a part of a global group of digital marketplace businesses (CAR Group) located across Australia, Brazil, Chile and South Korea. Collectively we have around 2,500 team members worldwide, and our CAR Group Tour means you might just find yourself working in one of those businesses sometime soon.
• Plenty of flexible leave options and employee benefits including up to 31 days of paid time off in your first year, continuing education with access to LinkedIn Learning, a full benefits package including medical, dental & vision, 401K with company match, and wellness program.

What You’ll Do

The Closing Advocate supports the closing team as deals move from a fully executed contract to closing. You’ll own the title, lien release, and DMV work that keeps each deal on track, working closely with banks, DMV offices, Closing Advocates, and third-party vendors.

• Help Closing Advocates obtain titles and lien releases
• Prepare DMV work for the closing team and review completed DMV work to make sure it is accurate and filled out correctly
• Confirm all required documents are available before DMV work is submitted
• Make daily calls to banks to check the status of titles and lien releases within 5 business days
• Review all deals waiting on banks to make sure no title or lien release has been outstanding for more than 15 business days
• Print electronic titles once the lien release has been faxed to the DMV
• Drop off DMV work at the Sarasota Tax Office for processing, and track the status of all submitted work
• Review returned DMV documents to confirm title work was completed correctly, then prepare completion packets
• Support the closing team with duplicate title requests by contacting DMV offices for requirements, advising the team on what is needed, and sending documents to the correct DMV
• Send USCG paperwork by fax or email
• Notarize documents for the closing team when needed
• Assist the Closing Quality Control Admin with preparing completion packets
• Open incoming USPS mail, match titles and lien releases to the correct deal folder, update deal notes, and move each deal to the right stage (waiting on address confirmation, prepping S/B packet, or DMV prep)

What We’re Looking For

• 2+ years of experience in Account Manager, sales operations, or titling
• Strong attention to detail, with the ability to review DMV paperwork, titles, and lien releases for accuracy and completeness
• Highly organized and able to manage a high volume of deals and documents at once while keeping tracking logs current
• Proactive follow-up skills, including daily calls to banks and DMV offices and flagging delays to the closing team or a manager before they become customer issues
• Professional, clear communication by phone and email with banks, DMV offices, vendors, and internal teams
• Thorough record keeping, with every call, email, and update logged in the deal notes
• Comfortable with technology: scanning, downloading, attaching, and organizing files, using Google products, and learning a new system
• Ability to work on-site and make regular drop-offs at the Sarasota Tax Office
• Flexibility to occasionally support time-sensitive deals outside standard M-F hours

Bonus Points

• Active Florida Notary Public commission, or willingness to obtain one
• Experience with vehicle, RV, or boat title work, lien releases, or DMV/tax collector processing
• Familiarity with duplicate title requests and out-of-state DMV requirements
• Knowledge of USCG vessel documentation
• Background in a dealership, auto finance, title agency, or closing/escrow setting

So come and join our team, because every role is a big role in our plans to go big.

TI proudly supports a diverse workforce, and we encourage candidates from underrepresented groups to apply. Trader Interactive is an equal opportunity employer where hiring is based entirely on business needs, job requirements, and individual merit.