Closing Office Administrative Assistant

Results; Andover (MN); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401k

PTO

Paid holidays

Job summary

Results in Andover, MN is seeking a Closing Office Administrative Assistant to manage front office duties and deliver exceptional customer service. You will handle calls, data entry for new files, mail distribution, and closing-related tasks in a fast-paced environment.

The role requires professional communication, strong organizational skills, and in-person presence. Prior real estate or administrative experience is valued; medical/dental/retirement benefits may accompany compensation.

Qualifications

• Proficiency in MS Outlook, MS Word & MS Excel.
• Accurate keyboard skills and professional phone/email etiquette.
• Ability to work in a fast-paced environment with high attention to detail.
• Title/real estate background preferred; prior office experience preferred.

Responsibilities

• Answer calls, redirect calls, take messages and follow up on inquiries.
• Enter data into software to open new buyer and seller files.
• Sort and distribute mail; send interoffice mail promptly.
• Courier packages to FedEx as needed.

Skills

MS Outlook

MS Word

MS Excel

Keyboard skills

Phone etiquette

Problem solving

Attention to detail

Fast-paced environment

Organizational skills

Verbal communication

Written communication

Office equipment knowledge

Real estate knowledge

Job description

Our growth and success are fueled by the ambitious goals we set over 35 years ago—and we’re just getting started. But it’s not just the agents who make this place special—it’s the dedicated staff behind the scenes who power our growth and innovation.

Here, you’ll find a team that values your contributions, supports your development, and celebrates your role in helping our agents thrive. Join us, and be part of a collaborative environment where your work truly matters.

Position:Closing Office Administrative Assistant

Location: Andover, MN

Job Id:103

# of Openings:1

We are seeking a dynamic and highly organized Administrative Assistant to join our team!

The Closing Office Administrative Assistant serves as the primary point of contact for the office and plays a key role in creating a welcoming, professional, and positive experience for customers, clients, sales associates, and visitors. This position is responsible for managing the day-to-day front office operations, providing exceptional customer service and ensuring office needs are handled efficiently and professionally. The ideal candidate is friendly, dependable, organized, professional, and comfortable working in a fast-paced environment where priorities can change throughout the day.

JOB DESCRIPTION AND RESPONSIBILITIES (include, but are not limited to):

• Answer calls, redirect calls as needed, take messages, follow-up on phone inquiries as needed
• Enter data into software system to open new buyer and seller files
• Sort, distribute and send postal mail and interoffice mail in a timely manner
• Courier packages to FedEx as needed
• Maintain a closing schedule calendar for closer(s)
• Schedule purchase, sale and refinance closings
• Process electronic Certificate of Real Estate Value (CRV)
• Welcome visitors to the office; in office presence required
• Print closing packages and material
• Scan documents into software system
• Other office and administrative duties as needed
• In-person and regular attendance, required

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficiency in MS Outlook, MS Word, MS Excel
• Accurate computer keyboard skills
• Professional and clear phone and email etiquette
• STRONG sense of urgency and problem-solving skills
• GREAT attention to detail
• Ability to work in a fast-paced environment with minimal supervision
• Top notch organizational skills along with excellent verbal and written communication
• Working knowledge of operating standard office equipment and systems
• Title or real estate background preferred
• Previous office experience is preferred

Compensation: Pay is commensurate with experience and qualifications plus a comprehensive benefits package including medical, dental, vision, short- and long-term disability, Accident, Critical Illness and Life Insurance, 401k Savings and Retirement with company match, PTO policy and company paid holidays.