Clinical Trials Coordinator - Growth in MedTech Startup

Custom Search Inc.; Maple Grove (MN); On-site; USD 50,000 - 70,000; Full time

Job summary

Custom Search Inc. is seeking a Clinical Trial Coordinator for a growing medical device client, recently promoted internally to support the Clinical Operations team.

This hands-on, collaborative role touches site documentation, regulatory data, payments, device logistics, meetings, and training across trials. The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple priorities while keeping activities audit-ready.

Qualifications

• Associate or Bachelor's degree; a degree in Life Sciences, Healthcare, or a related field is preferred.
• 2–5 years of experience in clinical research, clinical trials, or an FDA-regulated healthcare environment (med device preferred)
• Experience working directly with clinical research sites, core laboratories, or clinical trial vendors.
• Experience with EDC systems or clinical trial databases.
• Experience coordinating or tracking clinical images or other clinical trial data.
• Familiarity with clinical trial payments, contracts, invoices, or financial tracking.
• Experience supporting investigator meetings, site training, or other clinical study meetings.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Experience working within a small start-up or growing medical device company is ideal
• Ability to travel up to 10%.

Responsibilities

• Maintain accurate, complete, and audit-ready clinical trial and site documentation, including regulatory approvals, informed consent forms, agreements, training records, and site personnel credentials.
• Serve as a key point of contact for clinical sites regarding documentation and study coordination needs.
• Coordinate clinical image and data submissions from sites and core laboratories, identifying and resolving issues to support timely and complete data delivery.
• Process and track site, core lab, and vendor invoices and payments while partnering with Finance to maintain accurate accruals.
• Coordinate investigational device and clinical trial material shipments, returns, inventory, and associated documentation in partnership with Operations.
• Support investigator meetings, study coordinator meetings, committee meetings, and training activities, including scheduling, travel logistics, materials, and other coordination needs.
• Maintain study supplies, binders, equipment, and other clinical trial materials.
• Provide cross-functional support and coverage across the Clinical Operations team as priorities and workloads shift.
• Identify opportunities to improve clinical trial coordination processes, organization, and overall efficiency.

Skills

Clinical research experience

Microsoft Office

Travel up to 10%

Education

Associate or Bachelor’s degree in Life Sciences/Healthcare or related

Tools

EDC systems

Clinical trial databases

Clinical payments/invoicing tracking software

Job description

Custom Search Inc. is seeking a Clinical Trial Coordinator for a growing medical device client, recently promoted internally to support the Clinical Operations team.

This hands-on, collaborative role touches site documentation, regulatory data, payments, device logistics, meetings, and training across trials. The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple priorities while keeping activities audit-ready.