BMT Data Coordinator

Stony Brook University Medical Center

Stony Brook (NY)

On-site

USD 70,000 - 90,000

Full time

27 hours ago

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Job summary

Stony Brook University Medical Center is seeking a BMT Data Coordinator to perform chart abstraction and data capture, supporting BMT data management and regulatory reporting. This role ensures compliance with FACT and CIBMTR standards and contributes to improving patient outcomes.

You will prepare ad hoc reports, coordinate internal audits, and collaborate with IT on StemSoft updates while working with Cancer Services and the Bone Marrow Transplant team to maintain data quality and support

Qualifications

Registered Nurse with a minimum of three years of nursing experience.
Bachelor’s degree in Nursing, Oncology, Health Science, or a related clinical field.
Excellent organizational and time-management skills with strong attention to detail.

Responsibilities

Data collection and abstraction for transplant and cellular therapy patients per FACT and CIBMTR standards.
Develop understanding of reporting requirements and submission of TED/CTED/CRF in CIBMTR database.
Coordinate audits, respond to data queries, resolve discrepancies and support accreditation reviews.
Conduct medical record reviews, validate data, perform ad hoc reports and ensure accurate registry reporting.

Skills

Nursing experience

Data quality

Organizational skills

MS Office

Electronic databases

Education

Bachelor's in Nursing

Job description

Job Description - BMT Data Coordinator (2603581)

Position Summary

The Bone Marrow Transplant Data Coordinator will be responsible for chart abstraction/data capture that supports BMT data management activities and ensures compliance with federal reporting requirements, accreditation standards, and regulatory agencies to identify opportunities for improvement resulting in improved patient outcomes here at Stony Brook Medicine.

Duties of a BMT Data Coordinator may include the following but are not limited to:

Perform data collection and abstraction for transplant and cellular therapy patients in accordance with the Foundation for the Accreditation of Cellular Therapy (FACT) standards and Center for International Blood and Marrow Transplant Research (CIBMTR) for registry reporting requirements.
Develop a comprehensive understanding of reporting requirements and submission of Transplant Essential Data (TED), Cellular Therapeutic Essential Data (CTED), and Comprehensive Report Forms (CRF) in CIBMTR database.
Coordinates and supports internal audits, responds to data queries, resolve discrepancies and facilitates internal and external accreditation reviews, including regulatory and accrediting agency requirements.
Conducts comprehensive medical record reviews, validates clinical data, performs outlier case drill-downs, addresses audit findings, generates ad hoc reports, and completes clinical data abstraction to ensure accurate registry reporting and compliance with established standards.
Maintains data quality and accuracy through timely documentation of patient treatment pathways and monitoring of key milestones.
Participate in BMT Program Quality Meetings by presenting data analysis, reviewing quality benchmarks, and providing feedback.
Assist the Medical Director and Quality Manager in preparing for and maintaining ongoing regulatory readiness and compliance.
Collaborates with Informational Technology (IT) to support StemSoft software updates, troubleshooting, and maintenance to ensure optimal departmental functionality.
Collaborates across Cancer Services, Quality, Stem Cell Laboratory, Blood Bank/Apheresis, and Research to effectively manage and communicate information, support continuous process improvement initiatives, and ensure ongoing compliance with FACT and CIBMTR standards.

Qualifications

Required Qualifications:

Registered Nurse with a minimum of three years of nursing experience.
Bachelor’s degree in a Nursing, Oncology, Health Science, or a related clinical field
Excellent organizational and time-management skills, with strong attention to detail and the ability to effectively prioritize multiple responsibilities.
Demonstrated ability to maintain high standards of data quality and accuracy while working independently and efficiently.
Proficiency with Microsoft Office applications and electronic databases.

Preferred Qualifications:

Bachelor’s Degree in a Nursing, Oncology, Health Science and/or an advanced clinical degree.
Prior experience with transplant registries, clinical reporting data, data collection, and/or understanding of healthcare regulatory and accreditation requirements
Experience with clinical data abstraction, medical record review, data validation and clinical databases
Experience in BMT/Cellular Therapy Program or other oncology clinical setting preferred.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Additional Information

Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions may be subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Pre-Employment Requirements

Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4-panel drug screen*
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination

Anticipated Pay Range

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

Location Pay: for UUP, CSEA, and PEF full-time positions
Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare—a Program in Public Health,as well as Stony Brook University Hospital, Stony Brook Children’s Hospital,Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu. We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

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Job Number

2603581

Official Job Title

TH Staff Associate

Job Field

Nursing

Primary Location

Department/Hiring Area: Bone Marrow Transplant

Schedule

Full-time