Clinical Scheduling & Staffing Coordinator

Wake Robin; Shelburne (VT); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Health benefits

403b retirement plan

Paid time off

Continuing education support

Fitness reimbursement

Vision reimbursement

Refer a Friend bonus

On-site meals

Job summary

Wake Robin seeks a highly organized Clinical Scheduler to support Health Center operations in Shelburne, VT. You will coordinate nurse and LNA schedules, maintain staffing sheets, and collaborate with Health Services leadership to ensure safe staffing levels and smooth administrative workflows.

The role emphasizes accuracy, adaptability, and teamwork in a fast-paced healthcare environment, with benefits like health coverage, retirement plans, and paid time off for staff who value reliability and

Qualifications

• Post-secondary education in healthcare administration, business or a related field preferred.
• Minimum of one year of administrative support experience in a healthcare setting required; staff scheduling experience strongly preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to build positive working relationships and collaborate effectively with staff, leaders and colleagues across the organization.
• Excellent interpersonal, customer service and communication skills.
• Proficiency with scheduling software, Microsoft Office applications and electronic record systems.

Responsibilities

• Coordinate scheduling for nurses and LNAs to ensure appropriate staffing coverage across Health Center neighborhoods in collaboration with Health Services leadership.
• Prepare, maintain and distribute employee schedules, staffing assignments and daily staffing sheets, making real-time adjustments as staffing needs change.
• Monitor staffing levels and proactively identify coverage gaps and promptly address call-outs and scheduling conflicts while helping implement effective solutions.
• Maintain ongoing communication with nursing leadership regarding staffing needs, scheduling trends and operational priorities.
• Ensure scheduling practices align with organizational policies and procedures.
• Serve as a resource for staff regarding scheduling questions and staffing procedures.
• Develop positive working relationships with team members while promoting fairness, consistency and transparency in scheduling practices.
• Model and support a culture of teamwork, professionalism and exceptional customer service.
• Provide administrative support to neighborhood teams, including answering phones, routing inquiries, filing, scanning, managing resident-related documentation and support with inventory of clinical supplies.
• Assist with maintaining accurate records and supporting regulatory and departmental documentation requirements.

Education

Post-secondary education in healthcare administration, business or a related field preferred.

Tools

Scheduling software

Microsoft Office

Electronic health records

Job description

Wake Robin seeks a highly organized Clinical Scheduler to support Health Center operations in Shelburne, VT. You will coordinate nurse and LNA schedules, maintain staffing sheets, and collaborate with Health Services leadership to ensure safe staffing levels and smooth administrative workflows.

The role emphasizes accuracy, adaptability, and teamwork in a fast-paced healthcare environment, with benefits like health coverage, retirement plans, and paid time off for staff who value reliability and