Staffing Coordinator / Nurse Scheduler

OPCO Skilled Management; Indianapolis (IN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Leadership & Career Growth Opportuntes

Job summary

Castleton Health Care Center in Indianapolis, IN is seeking a Staffing Coordinator to manage and maintain staff schedules for the clinical team in a fast-paced healthcare setting. The role emphasizes attention to detail, organization, and clear communication to ensure proper coverage and smooth daily operations in the nursing department.

The ideal candidate will have a CNA or QMA certification, at least 1 year of related experience, and proficiency in Microsoft Excel and Word.

Qualifications

• High school diploma or equivalent is required.
• CNA or QMA certification is required.
• At least 1 year of experience in long-term care or scheduling is preferred.
• Proficiency with Microsoft Excel and Word is expected.
• Strong communication and time management skills are essential.

Responsibilities

• Create and maintain staff schedules (minimum 4 weeks in advance).
• Coordinate daily coverage to meet resident care needs.
• Manage PTO, holidays, and last-minute call-offs.
• Communicate schedule changes clearly to staff.
• Track time worked, attendance, and ensure payroll accuracy.
• Support onboarding and orientation of new staff.
• Maintain accurate records and staffing documentation.
• Be available for after-hours calls (facility phone provided).

Skills

Detail-oriented

Organized

Strong communication

Time management

Education

High school diploma or equivalent

CNA or QMA certification

Tools

Microsoft Excel

Microsoft Word

Job description

Why Join Castleton Health Care Center?

At Castleton Health Care Center, we deliver exceptional care in a supportive and team-oriented environment. As a five-star rated facility, we value and recognize our outstanding employees. Join us and make a meaningful impact in resident care coordination!

Hours: 7am-3:30 pm

Full-Time Employee Benefits:

• 401(k)
• Medical, Dental, and Vision Insurance
• Life Insurance
• Paid Time Off
• Supportive Leadership & Career Growth Opportunities

About the Scheduler Role:

We are looking for a Staffing Coordinator who will manage and maintain staff schedules for our clinical team. This role is vital to ensuring proper coverage and smooth daily operations in our nursing department. The ideal candidate is detail-oriented, organized, and comfortable in a fast-paced healthcare setting.

Requirements:

• High school diploma or equivalent
• CNA or QMA (required)
• At least 1 year of experience in long-term care or scheduling
• Proficiency with Microsoft Excel and Word
• Strong communication and time management skills

Key Responsibilities:

• Create and maintain staff schedules (minimum 4 weeks in advance)
• Coordinate daily coverage to meet resident care needs
• Manage PTO, holidays, and last-minute call-offs
• Communicate schedule changes clearly to staff
• Track time worked, attendance, and ensure payroll accuracy
• Support onboarding and orientation of new staff
• Maintain accurate records and staffing documentation
• Be available for after-hours calls (facility phone provided)

Equal Opportunity Employer

Castleton Health Care Center is proud to be an equal opportunity employer and values diversity at every level of the organization.