Clinical Scheduling Specialist – Admin III

State of Colorado; Pueblo (CO); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

PERA retirement plan

Medical and dental health plans

Paid life insurance

Disability coverage

Remote work arrangements for eligible"

Job summary

The Colorado Department of Human Services CMHIP seeks an Administrative Assistant III to support Specialty Clinic scheduling, BEHR data integrity, and interdepartmental coordination within a secure psychiatric environment. The role reports to a supervisor, handles high-volume scheduling for six clinics and eight providers, ensures HIPAA compliance, and coordinates transport and external visits.

A background in clinical administration and strong communication are essential.

Qualifications

• Minimum 3 years in an administrative role in a clinical setting.
• Combination of related education and/or experience equal to 3 years.
• Experience with BEHR or similar EHR systems preferred.

Responsibilities

• Coordinate scheduling for six specialty clinics and eight medical providers.
• Manage appointment refusals and rescheduling with BEHR documentation.
• Ensure HIPAA compliance and patient confidentiality in scheduling.
• Collaborate with care teams and central transport to coordinate off-site visits.
• Maintain accurate timekeeping and payroll alignment using UKG.
• Greet patients, assist navigation, and direct to appropriate departments.

Skills

Calendar management

EHR BEHR system

Interdepartmental coordination

HIPAA compliance

Customer service

Tools

BEHR system

UKG timekeeping

Job description

The Colorado Department of Human Services CMHIP seeks an Administrative Assistant III to support Specialty Clinic scheduling, BEHR data integrity, and interdepartmental coordination within a secure psychiatric environment. The role reports to a supervisor, handles high-volume scheduling for six clinics and eight providers, ensures HIPAA compliance, and coordinates transport and external visits.

A background in clinical administration and strong communication are essential.