Clinical Rotation Supervisor

Mercer University; Valdosta (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

Mercer University in Valdosta, GA is seeking a Clinical Rotation Supervisor for the School of Medicine. This role will oversee the third and fourth-year clinical education programs, ensuring administrative support for students and faculty.

The ideal candidate will have a Bachelor's degree and experience leading teams. Strong Excel skills and excellent communication abilities are essential for this position.

The successful candidate will be a vital link between the students and the university, managing relationships and overseeing educational support services.

Qualifications

• Bachelor’s degree with at least one year of administrative office experience leading teams; equivalent education/experience combination acceptable.
• Valid driver’s license to accommodate travel requirements.

Responsibilities

• Manage the 3rd and 4th year programs; supervise clerkship and post‑clerkship coordinators.
• Coordinate the clinical education program for third‑ and fourth‑year medical students.
• Provide orientation and hospital‑specific training for students.
• Manage relationships with administrators, faculty, and staff.

Skills

Advanced Excel skills

Organizational skills

Attention to detail

Verbal and written communication

Education

Bachelor’s degree

Tools

Microsoft Office

One45

Canvas

ExamSoft

Job description

Clinical Rotation Supervisor – School of Medicine, Academic Affairs

Location: Valdosta, GA 31602 (additional locations may be considered)

Job Family: Staff Clerical Non-Exempt | Scheduled Weekly Hours: 40

Responsibilities

• Manage the 3rd and 4th year programs; supervise clerkship and post‑clerkship coordinators to ensure effective service to students and administrative support for clinical faculty.
• Coordinate the clinical education program for third‑ and fourth‑year medical students, including student schedule coordination, scheduling and proctoring of all third‑year NBME exams.
• Collect, distribute, and analyze student grade reports for students, faculty, and committees.
• Provide orientation and hospital‑specific training for students, arrange and verify records for visiting students.
• Act as point of contact for students and clinical preceptors with Mercer University School of Medicine (MUSM).
• Contribute to the Clerkship Manuals and Electives Catalog in written and web‑based formats.
• Serve as ex‑officio member of the Clerkship Directors Sub‑Committee and 4th‑Year Sub‑Committee of the Curriculum and Instruction Committee; maintain related records.
• Liaise between MUSM, medical schools, hospitals, and physician offices.
• Supervise maintenance of the student lounge and facilities; work with Year3 Program Director on 3rd‑year curriculum and with Year4 Program Director on 4th‑year curriculum.
• Assist with content input and management in the learning management system and master grade reporting in One45 and Excel.
• Serve as Chief Proctor for internal program exams and NBME exams; train, oversee, and schedule staff proctors in accordance with NBME protocols.
• Manage relationships with administrators, faculty, and staff; manage credentialing and serve as primary contact for students and clinical preceptors.
• Travel to hospital and off‑site clinics as required.
• Facilitate, resource, and serve as contact for students, faculty, and staff in 3rd‑ and 4th‑year programs and in all specific clerkships, including orientation, NBME proctoring, and OSCEs.
• Forge and maintain strong working relationships with Academic Affairs and committees, supporting clerkship staff and faculty across campuses.

Qualifications

• Bachelor’s degree with at least one year of administrative office experience leading teams; equivalent education/experience combination acceptable.
• Valid driver’s license to accommodate travel requirements.

Knowledge / Skills / Abilities

• Advanced Excel skills for managing academic and curricular databases.
• Capacity to organize and prioritize workloads, meet deadlines under high pressure.
• Ability to learn, instruct, and manage various software platforms (One45, Canvas, ExamSoft, etc.).
• Maintain confidentiality of academic records and communications.
• Proficiency in Microsoft Office, especially Word and Excel.
• Strong verbal and written communication with internal and external organizations.
• Detail oriented and highly organized to achieve successful project outcomes.

Background Check Contingencies

• Criminal History Required

EEO Statement

Equal Employment Opportunity/Veteran/Disability. The University will ensure equal opportunity for applicants and employees in all of its policies and practices, including recruiting, hiring, transfers, promotions, compensation, benefits, layoff and recall policies, training programs, education, tuition assistance, and social and recreational programs. Persons needing reasonable accommodations under the Americans with Disabilities Act to participate in the application process or for other employment questions should contact Human Resources.