Clinical Placements Admin Specialist

Pepperdine University; Calabasas (CA); On-site; USD 30,000 - 36,000; Full time

Job summary

Pepperdine University’s School of Nursing is seeking a Clinical Administrative Assistant to support the Director of Clinical Academic Practice Partnerships and the Clinical Placement Specialist. The role drives efficient office operations, manages calendars, coordinates meetings and travel, and maintains confidential records for clinical placements and contracts.

The position requires a Bachelor's degree, strong communication and administrative skills, and proficiency with Google Workspace and

Qualifications

• Bachelor's degree required.
• Strong interpersonal communication skills.
• Strong administrative support skills.
• Strong computer skills.
• Ability to organize, prioritize, and perform work under pressure.
• Ability to proactively address issues and take initiative and ownership of projects.
• Ability to maintain confidentiality of highly sensitive matters.
• Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint).
• High level of digital/technical proficiency.

Responsibilities

• Manage the DCAPP calendar, coordinate meetings, travel arrangements, and events; conduct credit card reconciliations.
• Organize and maintain files, process forms for the CA Board of Registered Nursing, manage affiliations and contracts, and maintain a database of clinical placements.
• Manage office communications with students and internal/external constituents; improve efficiencies with technology.
• Plan and monitor special projects for the DCAPP and placement staff, researching resources and enabling project completion.
• Collaborate with placement staff in other programs to ensure availability of placement information and contracts.
• Research, develop, review, and edit presentations, reports, benchmarking data for conferences and meetings.
• Support broader administrative functions of the College of Health Science and its staff.
• Perform other duties and uphold the university mission.

Skills

Interpersonal communication

Administrative support

Computer skills

Google Workspace

Microsoft Office

Organization & prioritization

Initiative & ownership

Confidentiality

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

Pepperdine University’s School of Nursing is seeking a Clinical Administrative Assistant to support the Director of Clinical Academic Practice Partnerships and the Clinical Placement Specialist. The role drives efficient office operations, manages calendars, coordinates meetings and travel, and maintains confidential records for clinical placements and contracts.

The position requires a Bachelor's degree, strong communication and administrative skills, and proficiency with Google Workspace and