Clinical Placement Coordinator (Part-Time)

Massachusetts College of Pharmacy and Health Sciences; Boston (MA); On-site; USD 25,000 - 39,000; Part time

Job summary

Massachusetts College of Pharmacy and Health Sciences is seeking an Administrative and Clinical Placement Assistant to support clinical clearance, compliance and onboarding of undergraduate students to placement sites. This part-time role (27 hours/week) focuses on tracking, coordinating with preceptors, and maintaining databases to ensure FERPA/HIPAA compliance and accurate records.

The candidate will work with the Clinical Coordinator and faculty to manage documentation, orientations, and

Qualifications

• Bachelor's degree required in healthcare admin, business, education, or related field.
• Proficiency with LMS and clinical placement databases.
• Proficiency with MS Word, Excel, PowerPoint and Outlook.
• Excellent organizational, verbal and written communication skills.
• Strong interpersonal skills and ability to maintain confidentiality.
• Ability to work independently and meet deadlines.

Responsibilities

• Tracks and catalogs clinical site compliance and onboarding requirements for student clinical placements.
• Coordinates onboarding of students with clinical preceptors/supervisors and coordinators for seven programs.
• Assists with development/maintenance of clinical tracking databases and placement software.
• Develops and maintains clinical site contracts with University Legal Office.
• Bridges gap between academic institutions, healthcare facilities, and students.
• Manages clinical rotation, databases, regulatory tracking, and communications.
• Ensures operational/admin requirements for hands-on medical training are met.
• Monitors student records (immunizations, background checks, certifications, drug screenings).
• Assists coordinators as central point of contact for students, educators, site managers.
• Prepares orientations, processes paperwork, schedules meetings, maintains documentation.
• Collects data/generates reports for accreditation and program evaluations.
• Manages dosimetry badges and report cataloging for radiation programs.
• Maintains adjunct faculty documentation and student records per accreditation and FERPA/HIPAA rules.
• Develops supports for students and faculty using online clinical database.
• Corresponds with faculty, students, and clinical partners regarding experiences.
• Collects/maintains student/ site/ faculty evaluations; participates in site visits/audits.
• Prepares reports related to clinical placements; additional duties as assigned.

Skills

LMS proficiency

Clinical placement databases

MS Word/Excel/PowerPoint/Outlook

Organizational skills/attention to det

Verbal and written communication

Interpersonal skills

Confidentiality

Time management

Independent working

Education

Bachelor’s degree in Healthcare Administration, Business, Education, or a related field

Job description

Massachusetts College of Pharmacy and Health Sciences is seeking an Administrative and Clinical Placement Assistant to support clinical clearance, compliance and onboarding of undergraduate students to placement sites. This part-time role (27 hours/week) focuses on tracking, coordinating with preceptors, and maintaining databases to ensure FERPA/HIPAA compliance and accurate records.

The candidate will work with the Clinical Coordinator and faculty to manage documentation, orientations, and