Clinical Operations Assistant — Patient Care & Data Entry

TEEMA; Redgranite (WI); On-site; USD 34,000 - 46,000; Full time

Job summary

TEEMA is seeking a healthcare assistant to support clinicians with patient intake, basic examinations, and medical documentation. The role involves maintaining patient charts, ensuring HIPAA/privacy compliance, and coordinating scheduling and follow-ups to optimize clinic throughput.

Responsibilities include preparing examination rooms, communicating procedures to patients, and documenting results. Growth-focused with opportunities for professional development and collaboration within the team.

Qualifications

• Accurate medical documentation and timely entry of patient records.
• Maintain HIPAA/privacy compliance and safeguard patient information.
• Basic patient intake support and preliminary medical examinations under supervision.
• Coordinate patient scheduling, reminders, and follow-up to optimize throughput.
• Prepare examination rooms, manage supplies, and uphold infection control standards.
• Communicate procedures, expectations, and post-visit care clearly to patients.
• Pursue ongoing professional development and participate in training opportunities.
• Assist in basic diagnostic procedures under supervision and document results.

Responsibilities

• Assist clinicians with patient intake, basic examinations, and medical documentation.
• Maintain accurate patient charts and ensure timely entry of medical records.
• Adhere to regulatory and privacy requirements, including HIPAA/comparable standards.
• Prepare examination rooms, stock supplies, and ensure infection control standards.
• Coordinate patient scheduling, reminders, and follow-up appointments to optimize throughput.
• Communicate with patients about procedures, expectations, and post-visit care instructions.
• Collaborate with team to meet daily targets and contribute to overall territory goals.
• Proactively seek learning opportunities and participate in professional development activities.
• Assist in basic diagnostic procedures under supervision and document results.
• Support data entry for performance metrics and contribute to pipeline-based planning.
• Document and report any anomalies or safety concerns in the clinic environment.

Skills

Patient intake

Medical documentation

HIPAA compliance

Communication with patients

Team collaboration

Data entry

Professional development

Job description

TEEMA is seeking a healthcare assistant to support clinicians with patient intake, basic examinations, and medical documentation. The role involves maintaining patient charts, ensuring HIPAA/privacy compliance, and coordinating scheduling and follow-ups to optimize clinic throughput.

Responsibilities include preparing examination rooms, communicating procedures to patients, and documenting results. Growth-focused with opportunities for professional development and collaboration within the team.