Clinical Documentation Coordinator Onsite

Alpha Hospice LLC in; Indianapolis (IN); On-site; USD 42,000 - 66,000; Full time

Job summary

Anew Care is seeking a Clinical Documentation Coordinator to support our Home Health, Hospice, and Palliative Care teams. This onsite role is based in Indianapolis, IN and focuses on documentation management, regulatory compliance, and workflow coordination to ensure timely completion of records.

You will handle EMR e-fax, DocuSign, and portals for signatures, track outstanding items, and assist with audits and records requests while supporting leadership with process improvements.

Qualifications

• Experience in home health, hospice, or healthcare administration preferred.
• Familiarity with EMR systems and electronic signature platforms.
• Strong follow-through and accountability.
• Ability to track multiple items simultaneously.
• Highly organized and detail-oriented.
• Understanding of Medicare documentation requirements is a plus.

Responsibilities

• Send clinical and administrative documents via EMR e-fax, DocuSign, and healthcare portals for required signatures
• Track outstanding documents and proactively follow up with physicians, facilities, and internal team members
• Maintain organized tracking systems to ensure timely completion
• Escalate delays that may impact billing or compliance
• Process medical records requests and assist with documentation gathering for audits
• Maintain accurate tracking logs of employee-issued equipment and records
• Coordinate with leadership to ensure accountability
• Assist leadership with documentation workflow improvements and identify opportunities to streamline follow-up and tracking processes

Skills

Organized

Detail-oriented

Follow-through

Multitasking

Tools

EMR systems

DocuSign

Healthcare portals

Job description

Clinical Documentation Coordinator Onsite (Administrative)

Clinical Documentation Coordinator opening at Anew Care

Position is onsite in Indianapolis, IN!

Anew Care is seeking a highly organized, detail-oriented professional to support our Home Health, Hospice, and Palliative Care teams in documentation management, compliance tracking, and operational coordination. This role is essential in ensuring timely document completion, regulatory compliance, and operational efficiency across our clinical services.

Key Responsibilities:

Documentation Management

• Send clinical and administrative documents via EMR e-fax, DocuSign, and healthcare portals for required signatures
• Track outstanding documents and proactively follow up with physicians, facilities, and internal team members
• Maintain organized tracking systems to ensure timely completion
• Escalate delays that may impact billing or compliance

Medical Records & Audit Support

• Process medical records requests
• Assist with documentation gathering for Targeted Probe and Educate (TPE) reviews and other audits
• Ensure records are complete and submitted within required timelines

IT Equipment Tracking

• Maintain accurate tracking logs of employee-issued equipment (laptops, tablets, phones, etc.)
• Record serial numbers, assignment dates, and retrieval upon separation
• Coordinate with leadership to ensure accountability

Additional Administrative Support

• Assist leadership with documentation workflow improvements
• Identify opportunities to streamline follow-up and tracking processes

Qualifications:

• Experience in home health, hospice, or healthcare administration preferred
• Familiarity with EMR systems and electronic signature platforms
• Strong follow-through and accountability
• Comfortable tracking multiple items simultaneously
• Highly organized and detail-oriented
• Understanding of Medicare documentation requirements is a plus

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.Hospice