Clinical Clerkship Programs Coordinator

Alice L. Walton School of Medicine; Bentonville (AR); On-site; USD 45,000 - 65,000; Full time

Job summary

Alice L. Walton School of Medicine (AWSOM) seeks a Clerkship Coordinator to manage third- and fourth-year clinical experiences, including required clerkships, internships, and electives. You will serve as the primary liaison among students, the Clerkship Director, faculty, and clinical sites, ensuring smooth scheduling and compliance.

This is a full-time, on-site role in Northwest Arkansas. The position emphasizes coordinating clinical education activities, maintaining accreditation standards,

Qualifications

• Bachelor’s degree required.
• 3-5 years of full-time administrative support experience.
• Experience in higher education, medical education, and/or healthcare preferred.
• Experience in process improvement and project management.
• Excellent verbal, written and interpersonal skills.
• Strong time management and problem-solving skills.
• Ability to prioritize tasks and delegate when appropriate.
• Proficient in Microsoft Office Suite, Zoom, Instructional Technologies and ability to learn new software applications.
• Strong editing and writing skills preferred.
• Enjoy learning with a solid commitment to professional growth.
• Support the mission and vision of the school.
• Demonstrate good judgment, intellectual agility, and flexibility regarding overall priorities and day-to-day tasks.

Responsibilities

• Organize and coordinate comprehensive student educational experiences and assignments.
• Manage student schedules and distribute information timely.
• Serve as primary contact for students about clinical clerkships and rotations.
• Facilitate communication between students, faculty, clinical site administrators and preceptors regarding schedules, evaluations, and clinical training issues.
• Provide admin support to Clerkship Director with duties such as but not limited to: completion of evaluations by clinical faculty and submission of grades within 2 weeks of completion of clerkship, monitoring student compliance with duty hour logging, monitoring student completion of required clinical experiences and patient log submissions, notifying the Office of Student Affairs on student requests for exam delays and absences.
• Develop and maintain strong relationships with clinical partners and affiliated training sites.
• Monitor and ensure compliance with clinical education standards and accreditation requirements.
• Coordinate clinical site visits and maintain quality assurance for all clinical training locations.
• Develop and recommend processes and coordinate new ideas and improvements for clinical education delivery.
• Assist with the implementation of instructional technologies such as Canvas, One45, ExamSoft, and clinical tracking systems.
• Assist in the administration of clinical assessments and examinations, including scheduling, proctoring, and ensuring compliance with exam policies.
• Manage complex projects that require excellent multitasking, organization skills, attention to detail, and ability to meet deadlines.
• Support clinical education faculty in curriculum development and implementation.
• Participate in clinical education committees and maintain accurate documentation.
• Organize and coordinate new clinical programming initiatives.
• Contribute to ongoing accreditation efforts with the LCME.
• Other duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Time management

Problem solving

Prioritization

Learning new software

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Zoom

Instructional Technologies

Job description

Alice L. Walton School of Medicine (AWSOM) seeks a Clerkship Coordinator to manage third- and fourth-year clinical experiences, including required clerkships, internships, and electives. You will serve as the primary liaison among students, the Clerkship Director, faculty, and clinical sites, ensuring smooth scheduling and compliance.

This is a full-time, on-site role in Northwest Arkansas. The position emphasizes coordinating clinical education activities, maintaining accreditation standards,