Program Coordinator, Curricular Affairs

The Momentary; United States; On-site; USD 52,000 - 70,000; Full time

Job summary

Alice L. Walton School of Medicine (AWSOM) seeks a detail‑oriented Program Coordinator to support Phase I and II curriculum operations and accreditation efforts.

The role collaborates with the Curricular Affairs team to manage programs, projects, and processes, implement improvements, and stay current with medical education practices. Ideal candidates hold a bachelor’s degree and 3–5 years of administrative experience, with strong communication and project management skills.

Qualifications

• Bachelor’s Degree required; equivalent combination considered.
• 3–5 years administrative experience.
• Experience with process improvement and project management.
• Excellent verbal and written communication, including editing.
• Strong time management with ability to meet deadlines.
• Strong problem‑solving and prioritization skills.
• Proficiency in Microsoft Office; capability to learn new software.
• Experience in higher education/medical education preferred.

Responsibilities

• Support day‑to‑day operational needs of Curricular Affairs as directed.
• Develop and recommend process improvements and coordinate initiatives.
• Contribute to ongoing accreditation efforts with relevant bodies.
• Assist with instructional technologies such as ScholarRx, Canvas, One45, ExamSoft.
• Assist with exams administration, proctoring, scheduling, and policy compliance.
• Manage projects requiring multitasking and meticulous attention to detail.
• Coordinate with internal and external stakeholders to resolve issues.
• Perform other duties to meet curricular and accreditation timelines.

Skills

Administrative experience

Process improvement

Project management

Communication skills

Time management

Problem solving

Microsoft Office

Zoom

Instructional technologies

Higher education experience

Education

Bachelor’s Degree

Higher education experience in related role

Tools

Canvas

ScholarRx

ExamSoft

One45

Job description

Job Title: Program Coordinator, Curricular Affairs

Reports to: Associate Dean of Curricular Affairs

FLSA Classification: Exempt

Location: Bentonville, Arkansas (On-site)

Date Reviewed: February 16, 2026

Who We Are

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four‑year medical school curriculum that engages medical students in active and novel learning.

Founded in 2021, Alice L. Walton School of Medicine (AWSOM) is a nonprofit, four‑year MD program that will enhance traditional medical education with the arts, humanities, and whole health principles.

The school’s culture embraces self‑care to empower students to care for their own well‑being as well as their patients’.

The school’s state‑of‑the‑art medical education facility is located in Bentonville, Arkansas on the Crystal Bridges campus, home to Crystal Bridges Museum of American Art and Heartland Whole Health Institute.

The school has been granted preliminary accreditation status by the Liaison Committee on Medical Education.

About the Position

The Curricular Affairs Program Coordinator collaborates with the Curricular Affairs team in building and advancing the medical education program at the Alice L. Walton School of Medicine (AWSOM). This role is central to ensuring the effective day‑to‑day operation of the Phase I and II curriculum and supporting its successful delivery throughout the pre‑clerkship years.

The Program Coordinator proactively manages and supports programs, projects, and processes related to the development and implementation of the Phase I and II curriculum. This includes identifying opportunities for continuous improvement, implementing solutions to enhance efficiency and effectiveness, and supporting strategic initiatives.

The position also requires staying current with emerging practices and relevant literature in medical education.

This role requires a highly organized, detail‑oriented individual capable of managing multiple priorities simultaneously while ensuring all components of the first‑ and second‑year curriculum operate smoothly and consistently.

Essential Duties and Responsibilities

• Support and execute the day‑to‑day operational needs of the work unit as directed by the manager to ensure program effectiveness and success.
• Develop and recommend process improvements and coordinate new initiatives and programming.
• Contribute to ongoing accreditation efforts with the Liaison Committee on Medical Education and the Higher Learning Commission.
• Assist with the implementation of instructional technologies such as, but not limited to, ScholarRx, Canvas, One45, and ExamSoft.
• Assist in the administration of exams and assessments, including proctoring, scheduling, and ensuring compliance with exam policies.
• Manage projects that require excellent multitasking, organization skills, and attention to detail.
• Facilitate collaboration with internal and external stakeholders, addressing questions and resolving issues.
• Other related duties as needed to meet curricular and accreditation timelines.

Qualifications and Requirements

• Bachelor’s Degree, required. An equivalent combination of education and directly related experience may be considered.
• 3‑5 years of administrative experience, required.
• Experience in process improvement and project management, required.
• Excellent verbal and written communication skills including editing abilities, required.
• Strong time management skills with a proven ability to meet deadlines, required.
• Strong problem‑solving skills including efficient task prioritization and delegation as appropriate, required.
• Proficient in Microsoft Office Suite, Zoom, Instructional Technologies and ability to learn new software applications, required.
• Experience in higher education, medical education, and/or healthcare with an emphasis on program development, preferred.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Demands: In the work environment described, position requires sitting at a desk and utilizing a computer for prolonged periods of time and good eye/hand coordination, bending and stretching, and physical stamina to lift and transport a minimum of 10 pounds. Visual acuity to review written materials is required for this job.

Work Environment: Work is performed (Monday‑Friday, 8 a.m.–5 p.m.) in a professional, climate‑controlled office environment with standard office equipment, including computers, printers, and telephones. This role requires working in an open setting near colleagues. The noise level is typically low to moderate. The role also requires interaction with both the public and internal team members in a professional and courteous manner. Some local travel will be required, and a flexible schedule may be necessary to accommodate business needs, including occasional evening and weekend work hours.

Equal Opportunity & Application Requirements

Alice L. Walton School of Medicine is an equal opportunity employer. All qualified applicants will receive consideration for employment.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check.

In addition, you will need to provide proper identification verifying your eligibility to work in the United States.