Clinical Administrative Assistant

Mirror; Topeka (KS); On-site; USD 35,000 - 43,000; Full time

Job summary

Mirror is seeking an Administrative Assistant (AA) at our Topeka treatment facility. You will support clinical programs, perform clerical duties, answer phones, process documents, maintain client confidentiality, and assist site management in daily operations.

The role requires a high school diploma or GED, basic secretarial training, strong computer and word processing skills, and the ability to manage multiple tasks. Some overtime may be necessary and security checks are required.

Qualifications

• High school diploma or GED required.
• Secretarial training or related post-secondary study preferred.
• Experience in administrative, secretarial or clerical tasks.
• Computer skills and fast, accurate word processing.
• Ability to collect client fees and maintain confidentiality.
• Good reading and writing skills.
• Ability to organize and prioritize multiple tasks.
• Pleasant, business-like phone manner.
• Some overtime hours may be required.
• Awareness of addiction and recovery.
• Must pass KBI, NCIC and related security checks.
• Absence from substances for at least two years and in remission for eligibility.

Responsibilities

• Assist designated site management with paperwork demands for outpatient and residential programs.
• Answer telephone in a pleasant, business-like manner and record messages.
• Perform word processing for client and program materials.
• Maintain client confidentiality as required by law.
• Maintain financial records and client accounts; assist in fee collection.
• Collect and deposit client fees as needed.
• Maintain and disperse client food stamps as required by location and policy.
• File and distribute program communications and client materials.
• Duplicate records as needed and deliver mail.
• Collaborate with administrative office to prepare reports and paperwork.
• Support the Facility Coordinator with daily operations.
• Perform other duties as directed.

Skills

Phone skills

Reading & writing

Organization

Overtime willingness

Addiction awareness

Computer skills

Electronic Health Record

Education

High school diploma or GED

Secretarial training or post-secondary training

Tools

Electronic Health Record

Job description

Mirror is seeking an Administrative Assistant (AA) at our Topeka treatment facility. You will support clinical programs, perform clerical duties, answer phones, process documents, maintain client confidentiality, and assist site management in daily operations.

The role requires a high school diploma or GED, basic secretarial training, strong computer and word processing skills, and the ability to manage multiple tasks. Some overtime may be necessary and security checks are required.