Clinical Administrative Assistant

ScribeAmerica; Raleigh (NC); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Paid training

Health, Dental, Vision, PTO (full-time

Flexible scheduling

Career growth

Job summary

Enabli Health is seeking a Clinical Administrative Assistant to support patient visits, coordinate scheduling, verify insurance, and manage payments. You will work with clinical staff to ensure smooth operations in a fast-paced healthcare setting.

No prior clinical experience is required as comprehensive training is provided, including a hands-on program. Flexible scheduling and opportunities for growth are available across multiple locations.

Qualifications

• High school diploma or equivalent.
• Authorized to work in the U.S.
• Fluent in English (reading, writing, speaking).

Responsibilities

• Prepares information needed for patient visits.
• Schedules appointments and coordinates calendars.
• Verifies active insurance, eligibility, and authorizations.
• Collects copays and outstanding balances and explains financial policy.
• Maintains HIPAA compliance and updates patient records.

Skills

Communication

English fluency

Listening

Education

High school diploma

Job description

About Enabli Health

Launch your healthcare journey with a company that's making a real difference. We're huge – over 3,000 locations! – and we're recognized as a top workplace by Forbes and Handshake. We'll set you up for success with flexible work options and invest in your development with unique resources like our industry-leading training program.

What’s a Clinical Administrative Assistant?

Ever wanted hands-on clinical experience in the world of healthcare? Clinical Administrative Assistant is a vital, hands-on member of the care team who works directly with patients and providers in clinics, hospitals, and specialty practices. This is the fastest, most respected way to gain paid, patient-facing clinical experience before medical, nursing, or PA school: you'll log hundreds of hours of direct patient contact, master clinical skills that admissions committees love, build strong letters of recommendation from physicians and nurses who work with you daily, and discover firsthand whether the clinical side of healthcare is your calling.

What You’ll Do

• Ensures proper preparations for patient visit
• Prepare pertinent information needed for patient visits
• Schedule appointments
• Communicate between administrative team, clinical staff, and providers diagnostic staff, patient assistant team, security staff, and providers
• Provide and explain required forms and paperwork required at check in
• Verify active insurance, in/out of network eligibility, and authorizations
• Collect copays, coinsurance, and outstanding balances
• Adhere to and explain financial policy to patients as needed
• Verifiy, enter, and update patient demographic information
• Connect patients with delinquent accounts to patient representatives to set up financial agreements and answer billing questions
• Manage physicians' calendars, scheduling meetings
• Maintain and update physicians CVs
• Assist in monitoring expiration dates related to licensure, certifications, dues, and subscription renewals for assigned faculty
• Coordinate business travel arrangements, manage itineraries, registration to conferences, etc
• Coordinate and facilitate specialized activities, events, and projects
• Initiate purchasing requests for food, supplies, or equipment as needed
• Keep management informed of high-risk situations
• Maintain HIPAA
• Open/close the practice for the day

The Benefits

• No experience required — we'll train you!
  • Paid training through Scribe University and hands-on clinical instruction
• Real life clinical exposure, mentorship, and physician shadowing
• Full-time and part-time roles available
• Opportunities for career growth and advancement
• Ross University School of Medicine-up to $9,500 Tuition Savings
• American University School of Medicine-up to $9,500 Tuition Savings
• Purdue Global-up to 20% off tuition reduction
• American College of Education - up to 3% reduced tuition rates
• Rasmussen College - Up to $7,000 in Tuition Savings
• Lynn College (Online Degree Program) - $2,250 (or more) on a bachelor's degree program
• Kaplan prep courses- 20% tuition for undergraduate programs & 14% on graduate programs
• Ignite Your Future Benefits including:
  • Discounts on Apple, Dell, AT&T, and AAA
  • Travel discounts (hotels, flights, car rentals, Lyft)
  • Theme park ticket savings
• MyFlexPay: Get paid when you need it most
• Recruitment Opportunities (connect with colleges, career advisors, and professional schools)
• Health, Dental, Vision, PTO and 401k (for full-time employees only)
  • Benefits eligibility varies based on position, employment status, length of service, and geographic location
• A Diverse, Equitable, and Inclusive culture

What You’ll Need

• High school diploma or equivalent
• At least 18 years old and authorized to work in the U.S.
• Proof of vaccinations (may be required)
• Fluent in English (reading, writing, speaking)
• Strong listening and communication skills
• Flexible schedule availability
• Ability to stand, sit, and use a computer for several hours a day
• Access to a laptop (you'll be provided one after training but need your own for training)

Recruitment Fraud Alert

We are aware of individuals fraudulently posing as recruiters for HealthChannels, ScribeAmerica, and Enabli Health. Please note:

• We will never ask for financial information, payment, or sensitive personal data (like your Social Security or bank account number) during the application or interview process.
• Tax Credit Exception: You may receive an email directing you to complete a voluntary ADP Work Opportunity Tax Credit (WOTC) screening. This platform is secure and will ask for your SSN solely to process government tax credit eligibility.
• Authentic communications from our team will only come from @scribeamerica.com, @jobs.scribeamerica.com, or @healthchannels.com email addresses.

EnabliHealth provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, genetics, protected veteran status, or any other legally protected group status. In addition to federal law requirements, Enabli Health complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EnabliHealth expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, genetics, protected veteran status, or any other legally protected group status. Improper interference with the ability of Enabli Health’s employees to perform their job duties may result in discipline up to and including discharge.

Wages may vary depending on experience, location and state