Clinic Supervisor (Orthopaedic Surgery)

Inside Higher Ed; Columbia (MD); On-site; USD 44,200 - 76,752; Full time

Benefits offered by this job

Health benefits

Career development opportunities

Retirement savings plans

Job summary

A leading educational institution is seeking a Clinic Supervisor for their Orthopaedic Surgery Clinic in Columbia, Maryland. The role involves coordinating the daily operations, leading staff, and ensuring excellent patient care. Ideal candidates will have supervisory experience, effective problem-solving skills, and certification as a Medical Assistant. The position offers a salary range of $44,200 – $76,752 annually, depending on experience, with generous benefits provided. Join a collaborative team dedicated to health excellence.

Qualifications

• Four years of related experience, including previous lead or supervisory experience.
• Completion of an accredited Medical Assistant training program is preferred.
• Current CPR certification required.

Responsibilities

• Coordinate daily clinical operations of the Orthopaedic Surgery Clinic.
• Oversee Patient Service Coordinators and Medical Assistants to ensure smooth clinic function.
• Troubleshoot and resolve problems related to patient care activities.

Skills

Problem-solving skills

Leadership

Customer service

Communication

Organizational skills

Education

High School Diploma or graduation equivalent

Tools

EPIC

Job description

The Johns Hopkins Department of Orthopaedic Surgery is seeking a Clinic Supervisor. The responsibility of the Clinic Supervisor is to coordinate the daily clinical operations of the Orthopaedic Surgery Clinic at Johns Hopkins.

Overview

The Orthopaedic Surgery Clinic is committed to providing excellent clinical care while seeking to better understand the causes, treatments, and best treatment approaches for orthopedics and related conditions. The Clinic Supervisor must lead and ensure smooth functioning of the front desk and back office operations, medical assistants, and patient service coordinators, and must independently resolve scheduling issues, customer service complaints, third‑party insurance issues, and interdepartmental coordination problems whenever necessary.

Responsibilities

• Provides direct oversight of Patient Service Coordinators and Medical Assistants, exercises delegated authority for daily operational decisions, and actively supports front‑line work during peak demand to ensure smooth clinic function.
• Troubleshoots and uses judgment in resolving problems as they arise, involving other parties as necessary to establish buy‑in and delegation of work.
• Demonstrates problem‑solving skills related to patient care activities, provides guidance and acts as a role model for Medical Assistants and Patient Service Coordinators.
• Serves as liaison for the group with the billing office and department administration, ensuring that completed patient visits and procedures and medications are pre‑authorized by third‑party payers, managed care organizations, and HMOs.
• In partnership with the health‑care team, ensures smooth and efficient patient flow and clinical operation.
• Organises patient care activities based on assessment findings.
• Develops employee skills to optimize overall clinic performance and ensures employee compliance training is up to date.
• Identifies workflow challenges and provides recommendations to the Manager; implements approved process changes.
• Monitors front‑desk financials such as time‑of‑service collections and registration issues; encourages excellence in these areas with staff.
• Resolves scheduling conflicts, monitors clinic utilisation, and maintains clinic patient flow.
• Conducts patient interviews regarding clinic fees, billing problems, and insurance information.
• Researches billing or charge capture issues; discusses issues with appropriate staff or physicians and takes necessary measures to resolve them.
• Intervenes as necessary on patient complaints, provider concerns, and operational issues; ensures appropriate personnel are involved.
• Assists staff directly in answering the phones, patient registration, and discharge, and other clinic operations that fall behind during peak times.
• Collects and organizes operational data (e.g., patient flow, appointment volumes) for Manager review; supports reporting needs as requested.
• Monitors clinic compliance with quality‑assurance guidelines and makes arrangements for inadequate work order and schedule maintenance.
• Promotes service excellence to ensure patient, staff and physician satisfaction as outlined in the Service Excellence Standards of Behavior employee reference guide.
• Recognises emergency situations and implements emergency procedures according to clinic guidelines; administers first aid, CPR, and maintains emergency equipment and supplies.
• Serves as a resource for Medical Office Coordinators and Patient Services Coordinators with regard to clinical and non‑clinical activities.
• Is present on the floor as needed to support staff with duties related to the clinic visit.
• Orders medical, office, and educational supplies.

Administrative Responsibilities

• Provides day‑to‑day oversight of the clinic staff, develops work schedules, manages attendance, and contributes to annual performance reviews and professional development recommendations.
• Act as a resource and preceptor for Medical Assistants.
• Participates in staff meetings by providing constructive input and facilitating problem‑solving.
• Identifies opportunities for performance improvement, provides input for solution development, and mentors PSCs and CMAs.
• Identifies and uses a variety of resources to validate patient‑care decisions.
• Assists the Clinic Manager in maintaining and optimising efficient and effective clinic workflow.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Four years of related experience, including previous lead or supervisory experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high‑school diploma/graduation equivalent, subject to the JHU equivalency formula.

Preferred Qualifications

• Completion of an accredited Medical Assistant training program.
• Certification/Registration as a Medical Assistant (e.g., CMA, AAMA, RMA, AMT, NAHP) required. If not certified/registered, must become certified/registered within 180 days of hire.
• Current CPR certification by the American Heart Association or the American Red Cross required; must maintain certification during employment.
• Experience using EPIC preferred.

Compensation and Benefits

Starting Salary Range: $44,200 – $76,752 annually (target $60,000; commensurate with experience). The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Exact salary will ultimately depend on multiple factors, including geographic location, skill, work experience, and education.

Johns Hopkins offers a total rewards package that supports employees’ health, life, career, and retirement. More information can be found at https://hr.jhu.edu/benefits-worklife/.

Location and Hiring Details

Location: JH at Columbia Center (Department of Orthopaedic Surgery, School of Medicine).

Role/Level/Range: ATO 40/E/03/OF – Full Time – M‑F 7a‑8p Rotating – Exempt.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEO is the Law.

Accommodation Information

If you require special assistance or accommodation during any part of the pre‑employment process, please contact the Talent Acquisition Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711. More information about workplace accommodations and accessibility can be found at https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions may be provided for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.