Clinic Scheduler Coordinator

CommonSpirit Health; Omaha (NE); On-site; USD 25,000 - 39,000; Full time

Job summary

CHI Health Clinic in Omaha, NE, is seeking a Scheduler to coordinate patient appointments and multiple provider schedules for procedures and tests. You will gather patient demographics, verify insurance, and arrange preoperative tests while delivering courteous in-person and phone support to ensure timely, accurate scheduling.

You will manage scheduling complexities, provide exceptional service, and maintain detailed communication across care teams to optimize patient flow and outcomes.

Qualifications

• Two years of customer service experience in a multitasking environment (e.g., call center or medical office).
• High School GED or equivalent required; a High School Graduate with relevant experience is acceptable.
• Associate degree or equivalent required upon hire.

Responsibilities

• Schedule procedures and/or surgeries in an applicable facility setting, considering room, equipment, staff, and anesthesia availability using EMR scheduling software.
• Coordinate surgeries and/or procedures with multiple providers within the same department and with other departments.
• Gather patient demographics and provider information to determine appropriate times and locations based on availability.
• Register and schedule procedures and surgeries for patients according to provider direction.
• Conduct patient precertification to verify insurance approval for appointments and care.
• Schedule and coordinate preoperative tests and coordinate with outside vendors if needed.

Skills

Customer service

Multitasking

Communication

Education

Associate degree or equivalent

Tools

EMR scheduling software

Job description

Job Summary and Responsibilities

As our Scheduler, you will orchestrate a seamless and efficient care process for patients and providers by coordinating appointments and managing schedules.

Every day you will schedule patient appointments and coordinate multiple provider schedules for medical procedures, tests, and studies. You'll ensure timely scheduling through effective communication, accurately gather and verify patient insurance and documentation, process reports, and provide exceptional customer service to patients via phone and in-clinic assistance.

To be successful in this role, you will demonstrate strong attention to detail, multitasking abilities, and excellent communication and reasoning skills to manage scheduling complexities and patient inquiries, always striving for accuracy and efficiency.

• Schedules procedures and/or surgeries in an applicable facility setting considering the availability of procedure room, equipment, staff and anesthesia care provider utilizing EMR scheduling software.
• Coordinates surgeries and/or procedures with multiple providers on cases in the same department and with other departments.
• Gathers specific patient demographic and provider information to accurately determine the appropriate procedural or surgery appointment times and location based on availability of the provider and the procedural location.
• Coordinates, registers and schedules procedures and surgeries for patients according to availability and physician/APP direction.
• Conducts patient precertification on proper insurance approval for appointments and medical care.
• Ensures all preoperative required tests needed prior to surgery are scheduled and completed, including coordination with outside vendors if necessary (device reps etc)

Job Requirements

Required

• High School GED General Studies and minimum two years’ customer service experience in an environment requiring multi-tasking, such as a call center, administrative/physician's office, appointment scheduler or retail/ service industry, upon hire or
• High School Graduate General Studies and minimum two years’ customer service experience in an environment requiring multi-tasking, such as a call center, administrative/physician's office, appointment scheduler or retail/ service industry, upon hire or
• Associates Other, upon hire and

Preferred

• One year experience in the healthcare field using medical terminology

Where You'll Work

From primary to specialty care, as well as walk-in and virtual services, CHI Health Clinic delivers more options and better access so you can spend time on what matters: being healthy. We offer more than 20 specialties and 100 convenient locations; with some clinics offering extended hours.