Clinic Operations & Tech Coordinator

PeopleWise Consulting MN; White Bear Lake (MN); On-site; USD 48,000 - 72,000; Full time

Job summary

Alliance for Healing seeks a Clinic Operations Coordinator to manage day-to-day office and clinic operations at White Bear Lake and Arden Hills. You’ll handle supplies, vendors, facilities, and front-desk support, while acting as the technology resource for staff and systems, including Microsoft 365 tools and EHR platforms.

The role also covers HR administration, onboarding, and driving projects to improve workflows and scalability in a hands-on, multitasking environment.

Qualifications

• 3+ years of experience in office operations or clinic operations.
• Prior healthcare administration experience is strongly preferred.
• Proficiency with Microsoft 365 tools and troubleshooting software issues.
• Experience supporting or administering EHR or other healthcare technology systems.

Responsibilities

• Own day-to-day office and clinic operations across two locations.
• Coordinate vendors, supplies, facilities, and administrative processes.
• Serve as backup for incoming calls and inquiries.
• Troubleshoot day-to-day issues and implement practical solutions.
• Support HR onboarding, records, and admin requirements.
• Lead process improvement initiatives and manage multiple projects.

Skills

Microsoft 365

Troubleshooting

Project management

HR administration

Technical support

Tools

Teams

SharePoint

Outlook

Forms

Planner

OneDrive

Excel

EHR systems

Job description

Alliance for Healing seeks a Clinic Operations Coordinator to manage day-to-day office and clinic operations at White Bear Lake and Arden Hills. You’ll handle supplies, vendors, facilities, and front-desk support, while acting as the technology resource for staff and systems, including Microsoft 365 tools and EHR platforms.

The role also covers HR administration, onboarding, and driving projects to improve workflows and scalability in a hands-on, multitasking environment.