Clinic Operations Coordinator - Healthcare Admin & EHR

Covenant Family Solutions; Ames (IA); On-site; USD 26,000 - 30,000; Full time

Job summary

Covenant Family Solutions is seeking an Office Manager to oversee daily clinic operations in Ames, IA. You will manage administrative workflows, lead meetings, and ensure accurate records while coordinating with providers and partners.

The role requires strong communication, discretion with confidential information, and experience with electronic health records. It offers growth as the clinic expands, with leadership opportunities for administrative staff.

Qualifications

• Bachelor's degree in healthcare administration or related field preferred.
• Minimum two years of administrative experience in a medical administrative role or behavioral health setting.
• Leadership or supervisory experience preferred.
• Authorized to work in the US.

Responsibilities

• Oversee daily clinic operations.
• Facilitate meetings and assist with training new team members.
• Manage office supply orders and filing of confidential documents.
• Schedule client intakes, manage the waitlist, and maintain accurate records.
• Run essential clinic reports and support achievement of clinic goals.
• Communicate with providers, clients, and external partners.
• Support emergency procedures and maintain a well-supplied office.
• In future, lead hiring for administrative assistant roles and supervise those positions.

Skills

Strong work ethic

Excellent communication

Customer service

Attention to detail

MS Office proficiency

Excel

Discretion with confidential info

Electronic health record experience

Education

Bachelor's degree in healthcare administration or related field

Tools

MS Office

Excel

Job description

Covenant Family Solutions is seeking an Office Manager to oversee daily clinic operations in Ames, IA. You will manage administrative workflows, lead meetings, and ensure accurate records while coordinating with providers and partners.

The role requires strong communication, discretion with confidential information, and experience with electronic health records. It offers growth as the clinic expands, with leadership opportunities for administrative staff.