Clinic Operations Coordinator

Cooper Clinic A Prof Assn; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

401(k) matching

Cooper Fitness Membership

Holidays including birthday

Job summary

Cooper Aerobics in Dallas, TX is seeking a Clinic Administrative Assistant to provide high-level support across the organization and promote excellent customer service. The role is full-time, Monday–Friday, with on-site duties including coordinating meetings, managing documentation, and assisting leadership on special projects while ensuring HIPAA compliance and efficient office operations.

You will maintain calendars, prepare reports, track CEUs, and foster collaboration between departments,

Qualifications

• High school diploma or GED; Bachelor’s/Associate degree preferred.
• Minimum 2 years in project management and administration.
• Experience in a medical office, physician practice, hospital and/or acute care setting preferred.
• Excellent verbal and written communication skills.
• Exceptional interpersonal and customer service skills.
• Experience managing projects.
• Ability to collaborate with multiple departments.
• Strong organizational, time management and attention to detail skills.
• Proficient in Microsoft Office; typing minimum 50 wpm.

Responsibilities

• Handle mail, supplies, file management, calendaring, and invoice coding.
• Support leadership on special projects and report status.
• Provide training on operational tools and software as needed.
• Coordinate meetings, prepare agendas, reserve facilities, and transcribe minutes.
• Develop reports related to productivity and HIPAA compliance.
• Track CEUs, seminars and expense reports.
• Participate in continuous improvement initiatives.
• Foster morale and cross-department collaboration.
• Ensure HIPAA compliance in all duties.
• Provide high-level customer service to internal and external clients.

Skills

Office Administration

Customer Service

Calendaring

Document Scanning

HIPAA Compliance

Project Management

Interpersonal Skills

Education

High School Diploma

GED

Bachelor's Degree

Associate Degree

Certificate from technical school

Tools

Microsoft Office Suite

Job description

Cooper Aerobics in Dallas, TX is seeking a Clinic Administrative Assistant to provide high-level support across the organization and promote excellent customer service. The role is full-time, Monday–Friday, with on-site duties including coordinating meetings, managing documentation, and assisting leadership on special projects while ensuring HIPAA compliance and efficient office operations.

You will maintain calendars, prepare reports, track CEUs, and foster collaboration between departments,