Clinic Administrative Assistant

Cooper Clinic A Prof Assn; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

401(k) matching

Cooper Fitness Membership

Holidays including birthday

Job summary

Cooper Aerobics in Dallas, TX is seeking a Clinic Administrative Assistant to provide high-level support across the organization and promote excellent customer service. The role is full-time, Monday–Friday, with on-site duties including coordinating meetings, managing documentation, and assisting leadership on special projects while ensuring HIPAA compliance and efficient office operations.

You will maintain calendars, prepare reports, track CEUs, and foster collaboration between departments,

Qualifications

• High school diploma or GED; Bachelor’s/Associate degree preferred.
• Minimum 2 years in project management and administration.
• Experience in a medical office, physician practice, hospital and/or acute care setting preferred.
• Excellent verbal and written communication skills.
• Exceptional interpersonal and customer service skills.
• Experience managing projects.
• Ability to collaborate with multiple departments.
• Strong organizational, time management and attention to detail skills.
• Proficient in Microsoft Office; typing minimum 50 wpm.

Responsibilities

• Handle mail, supplies, file management, calendaring, and invoice coding.
• Support leadership on special projects and report status.
• Provide training on operational tools and software as needed.
• Coordinate meetings, prepare agendas, reserve facilities, and transcribe minutes.
• Develop reports related to productivity and HIPAA compliance.
• Track CEUs, seminars and expense reports.
• Participate in continuous improvement initiatives.
• Foster morale and cross-department collaboration.
• Ensure HIPAA compliance in all duties.
• Provide high-level customer service to internal and external clients.

Skills

Office Administration

Customer Service

Calendaring

Document Scanning

HIPAA Compliance

Project Management

Interpersonal Skills

Education

High School Diploma

GED

Bachelor's Degree

Associate Degree

Certificate from technical school

Tools

Microsoft Office Suite

Job description

Description

The Clinic Administrative Assistant provides high level support to the organization by executing administrative tasks, procedures and policies. Provides and promotes a high level of customer service to internal as well as external clientele. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Full-Time: Monday - Friday, 8:00 a.m. - 4:30 p.m.

Essential Functions

• Handle various office administrative tasks such as managing mail and writing correspondence, ordering and maintaining supplies, file management and document scanning/copying, calendaring, meeting coordination, coding invoices and managing check requests.
• Assist leadership with special projects as assigned, maintaining documentation, preparing reports, tracking project progress, identifying issues and reporting on project status.
• Provide training and support on operational tools and software to internal stakeholders as needed.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities and record / transcribe meeting minutes.
• Develop and execute reports related to productivity, HIPAA etc. as requested.
• Track employee and leadership CEUs, seminars, conferences and expense reports, etc.
• Promote continuous improvement by participating in the implementation of initiatives to improve quality and/or customer satisfaction, reduce costs, improve the work environment, etc.
• Assist Clinic Director to build employee morale through culture, reward and recognition by coordinating teammate events, gifts, etc. and building relationships with and between each department to ensure collaboration.
• Comply with Health Insurance Portability and Accountability Act (HIPAA) while performing all duties.
• Provide and promote a high level of customer service to internal as well as external clientele.
• Maintains a positive attitude and adheres to the Cooper purpose and core values.
• Follows all Clinic policies and standard operating procedures.
• Completes duties on site with consistent, regular, and reliable attendance.
• Accomplishes other duties as assigned.

About Cooper Aerobics

Cooper Aerobics has been helping improve the quality and quantity of millions of lives through prevention since 1970. We inspire individuals to make good health a habit to live longer, healthier and more productive lives through our products and services.

• Cooper Clinic's comprehensive physical exam gives patients an in-depth picture of their health and an action plan to improve it.
• Cooper Fitness Center is the fitness center of choice for members that belong to a healthy-living community, not just a gym.
• Cooper Spa helps bring life back in balance through relaxation and renewal services.
• Cooper Hotel & Conference Center provides guests easy access to all that Cooper Aerobics has to offer.
• Cooper Complete is a pure, potent vitamin and supplement line scientifically proven to improve well-being.
• Cooper Wellness Strategies takes the Cooper philosophies for individuals and transforms them to improve the physical and fiscal health of a company and its workforce.

Get Cooperized

Requirements

The ideal Clinic Administrative Assistant candidate will possess:

• High school diploma or general education degree (GED); Bachelor's or Associate's Degree or certificate from a university or technical school preferred.
• A minimum of 2 years of relevant experience in project management and administration.
• Experience in a medical office, physician practice, hospital and/or acute care setting is preferred.
• Excellent verbal and written communication skills.
• Exceptional interpersonal and customer service skills.
• Experience managing projects
• Ability to collaborate with multiple departments
• Strong organizational, time management and attention to detail skills.
• Possess problem-solving skills, be self-motivated, and strive for professionalism.
• Ability to work in group setting as well as work independently.
• Good computer skills and proficiency with Microsoft Office Suite; type a minimum of 50 wpm.

What we provide:

• A culture focused on improving the quality and quantity of peoples lives
• Competitive pay
• Complimentary Cooper Fitness Membership for you and your spouse
• 401(k) matching
• Health benefits
• Holidays - including your birthday!
• Discounts on Cooper Complete supplements, The Coop (pro shop and boutique), Cooper Spa, Cooper Hotel and much more!
• Employee wellness program designed to help you meet your fitness goals and improve your quality life- You can also earn cash incentives
• Quarterly reimbursements available toward the purchase of athletic wear and supplies

Not a fit? We have many other opportunities available. Please see the careers page on our website at www.CooperAerobics.com

to find your next career!

Cooper Aerobics is an Equal Opportunity Employer. All associates are hired on the basis of merit and their ability to perform a particular job. It is the policy of Cooper Aerobics to provide equal employment to all associates and applicants without regard to race, religion, sex, national origin, age, disability, pregnancy, military status or any other classification protected by applicable law. Job openings are listed as a courtesy and it is policy not to accept unsolicited applications or resumes.

Texas is an employment-at-will state. The employer may terminate the work relationship or change the terms and conditions of the job at any time and for any reason. The employee may also terminate the work relationship at any time. This job offer does not in any way constitute a contract. The employer also reserves the right to eliminate or alter benefits at any time. This employer participates in E-Verify.