Clinic Operations & Admin Assistant

Theuniversityunion; Tyler (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Precision Spine Care is seeking an organized Practice Administrator Assistant to support daily administrative and operational needs of the clinic. This on-site role involves collaborating with the Practice Administrator, clinical leadership, and other departments to maintain efficient workflows and accurate reporting for patients and staff.

You will manage worklogs, assist with billing-related tasks, coordinate referrals, and maintain HIPAA-compliant documentation.

Qualifications

• High school diploma or equivalent required; associate degree or additional education in healthcare administration preferred.
• Previous administrative experience in a medical practice or healthcare setting preferred.
• Familiarity with medical office workflows, scheduling, referrals, billing, insurance, or prior authorization processes.
• Strong organizational and time-management skills with ability to manage multiple priorities.
• Excellent attention to detail and follow-through; strong written and verbal communication; HIPAA compliance.

Responsibilities

• Manage worklogs, reports, and administrative workflows for timely completion and accurate documentation.
• Assist with claim reworks and coordinate with billing to resolve issues.
• Handle incoming faxes and distribute documentation to the appropriate departments.
• Review and follow up on patients without scheduled follow-ups.
• Prepare and maintain SharePoint reports to track clinic metrics and workflow performance.
• Monitor kept/no-charge reports and assist with billing accuracy.

Skills

Organizational skills

Time management

Communication

Independent working

HIPAA compliance

Education

High school diploma

Associate degree in healthcare administration

Tools

SharePoint

EHR systems

Medical billing software

Job description

Precision Spine Care is seeking an organized Practice Administrator Assistant to support daily administrative and operational needs of the clinic. This on-site role involves collaborating with the Practice Administrator, clinical leadership, and other departments to maintain efficient workflows and accurate reporting for patients and staff.

You will manage worklogs, assist with billing-related tasks, coordinate referrals, and maintain HIPAA-compliant documentation.