Clinic Inventory & Admin Coordinator

Boston Children’s Hospital; Boston (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

Boston Children’s Hospital is seeking an administrative support specialist for the Accounts Payable business unit. Responsibilities include organizing events, maintaining records, data entry, and reconciling orders and invoices.

The role supports clinics by ensuring inventory accuracy, coordinating with support services, and transporting supplies. A high school diploma or GED is required, with one year of related experience and a valid driver’s license.

Qualifications

• High school diploma or GED required; some college preferred.
• 1 year of supply chain, warehouse, or distribution experience.
• Proficient with Microsoft Office.
• Familiarity with basic medical terminology preferred.
• Valid driver’s license required.

Responsibilities

• Assist in organizing and scheduling conferences, seminars, and department events.
• Maintain departmental files, records, and databases.
• Enter information from source documents into databases/spreadsheets and compile reports.
• Reconcile supply orders and invoices; resolve delays and billing errors.
• Coordinate with hospital support services for needed services.
• Perform routine clerical duties (mail, patient records, photocopying).
• Coordinate inventory counts with nurses to verify stock vs. inventory reports.
• Ensure supply areas in clinics/offices are stocked and inventory flows are optimized.
• Transport inventory and mail between BCH locations; prepare materials for clinic events.
• Maintain cleanliness and upkeep of MEHC building; follow policies.

Education

High school diploma or GED

Some College Education

Tools

Microsoft Office

Job description

Boston Children’s Hospital is seeking an administrative support specialist for the Accounts Payable business unit. Responsibilities include organizing events, maintaining records, data entry, and reconciling orders and invoices.

The role supports clinics by ensuring inventory accuracy, coordinating with support services, and transporting supplies. A high school diploma or GED is required, with one year of related experience and a valid driver’s license.