Inventory Coordinator & Transporter

Boston Children’s Hospital; Massachusetts; On-site; USD 50,000 - 60,000; Full time

Job summary

Boston Children’s Hospital is seeking an Administrative Support professional for the Accounts Payable business unit. The role involves organizing supplies, managing inventory, and transporting inventory and mail between BCH locations.

Responsibilities include coordinating events, maintaining files, entering data, reconciling invoices, and supporting clinics. A high school diploma or GED is required, with one year of distribution experience and a valid driver’s license preferred.

Qualifications

• High school diploma or GED required; some college preferred.
• One year of supply chain, warehouse, and distribution experience required.
• Microsoft Office proficiency required.
• Valid driver’s license required.

Responsibilities

• Assist in organizing conferences, seminars, and department events.
• Maintain departmental files, records, and databases.
• Enter information into databases and prepare periodic reports.
• Reconcile supply orders and invoices; resolve discrepancies.
• Coordinate with hospital services for needed support.

Skills

Administrative support

Communication

Organization

Attention to detail

Teamwork

Education

High school diploma or GED

Some college preferred

Tools

MS Office

Excel

Job description

Position Summary:

Provides administrative support for a business unit, Accounts Payable. Orders, receives, and distributes supplies, as well as maintains an inventory that allows for ready access to the needed materials. Provides efficient and safe transport of supplies and equipment. Supports administration and clinics by organizing supplies and maintaining the areas organized and other requests.

Key Responsibilities:

Administrative Support:

• Assists in organizing and scheduling conferences, seminars, and other department programs or events.
• Oversees various administrative functions requiring in depth knowledge of department programs and services
• Maintains departmental files, records, and databases.
• Enters information from source documents into computer databases and/or spreadsheets, compiling, printing, and distributing periodic reports, mailing labels, and other information as needed.
• Maintains department/office library of reference books, journals, slides, films, and other materials.
• Monitors and maintains office equipment and supply inventory. Reorders standard office supplies according to established guidelines and requests equipment repair services as needed.
• Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors, or discrepancies.
• Communicates with hospital support service departments to request needed services.
• Performs routine clerical duties, such as opening and sorting mail, delivering and retrieving patient records, photocopying materials, and sorting, collating, and distributing documents.
• Frequently coordinate with the Nurse or designee to perform inventory counts and verify the quantities at hand match what the inventory report says should be in stock.

Inventory Maintenance

• Ensures the supply area is stocked in all the clinics and office areas, as well as assessing and improving flows of supplies.
• Identifies, analyzes, and addresses gaps in the inventory process.
• Ensures all documentation related to inventory flows is complete, accurate, and filed correctly.
• Anticipates the maintenance and cleanliness of office equipment.
• Assists in maintaining the cleanliness of the MEHC building.
• Follows Hospital and MEHC policies and procedures.

Transport of Inventory:

• Provides safe and efficient transportation of inventory, and mail to and from BCH locations.
• Ensures needed materials and equipment are set up for clinic events.
• Anticipates the maintenance needs of the van and ensures the van is clean and has gas and oil.

Minimum Qualifications

High school diploma or GED required, Some College Education preferred.

Experience

• One year of supply chain, warehouse, and distribution experience required.
• Microsoft Office proficiency required.
• Working knowledge/familiarity with basic medical terminology is preferred.

Licensure/ Certifications:

Valid driver’s license required.