Clinic Coordination Specialist – Medical Support

U.S. Department of Veterans Affairs; Buffalo (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

The Advanced MSA coordinates with the patient care team to review clinic utilization and monitor clinic setup to support patient needs. The position is located at the VA Western New York Healthcare System, Buffalo, NY.

Duties include managing correspondence and paper records, updating demographics, handling insurance data, preparing reports on workload and practice performance, and coordinating scheduling with Providers as directed by clinical teams.

Responsibilities

• 1. Manage written and faxed correspondence, and paper medical records within teamlet (this could be a PACT Team, a team in a particular specialty etc...)/team and coordinate release of information in accordance with policy.
• 2. Verify and update demographics
• 3. Manage health insurance information, verifying third party insurance and updating information in the Insurance Capture Buffer (ICB) system.
• 4. Manage workload information, ensuring data captured according to Medical Center and HIMS established methodology using encounter system.
• 5. Assist staff in development, preparation and use of reports associated with group practice performance, workload and business practices to optimize overall clinic practice.
• 6. Coordinate information and actions related to patient care and ancillary services, manage scheduling package, and schedule appointments with Providers as recommended by Providers, clinical team members and integrated interdisciplinary team members in accordance with VHA national scheduling guidelines, TMS training, Primary Care instruction and business rules.
• 7. Manage Recall Reminder system for assigned teamlet/team.
• 8. Manage assignment and inactivation of patients in Patient Centered Management Model (PCMM).
• 9. Perform telephone and face to face receptionist duties interacting with both internal and external customers and documents interactions in electronic medical record appropriately or VISTA/Microsoft Outlook using established processes.
• 10. Screen patients to obtain appropriate medical information, providing timely assistance within scope of practice and referring clinical concerns to appropriate team member.
• 11. Process emergency and non-emergency transfers to other VA facilities or private hospitals.
• 12. Perform basic eligibility, co-pays and preauthorization requirements for specific coverage (i.e., TRICARE, sharing agreements, etc.).
• 13. Recruit and assist with and/or enroll patients in My HealthEVet and Secure Messaging.

Job description

The Advanced MSA coordinates with the patient care team to review clinic utilization and monitor clinic setup to support patient needs. The position is located at the VA Western New York Healthcare System, Buffalo, NY.

Duties include managing correspondence and paper records, updating demographics, handling insurance data, preparing reports on workload and practice performance, and coordinating scheduling with Providers as directed by clinical teams.