Clinic Adminstrator

OneOncology; Boise (ID); On-site; USD 65,000 - 94,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

401(k) Plan

Wellness Program

Professional Development Fund

Disability Insurance

Job summary

Beacon Clinic is seeking a Clinic Administrator to oversee day-to-day administration and operations, ensuring a smooth patient experience and strong team performance. The role partners with physicians to support growth and compliance, while guiding staff and processes toward efficiency.

The ideal candidate brings healthcare administration experience, a professional demeanor, and a passion for cancer care, ready to lead a growing private center in a patient-focused environment.

Qualifications

• High school diploma required; bachelor’s in healthcare administration, business, or related field strongly preferred.
• Experience in healthcare admin or clinic operations is preferred; oncology/infusion background is a plus.
• Strong leadership, communication, and problem-solving abilities; comfortable with budgets and performance metrics.

Responsibilities

• Oversee daily clinic operations including patient flow, staffing, scheduling, and front desk activities.
• Lead and support staff to ensure a positive, professional, collaborative environment.
• Coordinate front office operations, patient scheduling, check-in/check-out, and patient communications.
• Oversee revenue cycle activities including prior authorizations, billing follow-up, and collections.
• Manage vendor relationships and drug inventory in partnership with OneOncology.
• Support workflows within OncoEMR and other clinic tech systems.
• Monitor performance, expenses, and operational metrics; report to physicians monthly.

Skills

Leadership

Communication

Interpersonal Skills

Calm Under Pressure

Attention to Detail

Budgeting & Analytics

Technology Proficiency

Confidentiality

Education

High School Diploma

Bachelor’s in Healthcare Admin or Business

Tools

OncoEMR

P&L Understanding

Job description

Why Join Us?

Beacon Clinic was founded for the purpose of delivering a level of care that we, as a team, can all be proud of. We are a patient-focused health and wellness clinic that is committed to providing the highest quality of medical care and supportive services. When founded, we specialized in the treatment of cancer and blood conditions. Today, we provide medical oncology and hematology, radiation oncology, rheumatology, and urology services to our phenomenal patients. Learn more about us at our website.

Job Description:

Beacon has an excellent opportunity available within our clinic as a Clinic Administrator. Beacon is the only private, independent cancer center in the Treasure Valley and is physician-owned. Having opened this year, we are already seeing approximately 100 new patients each month and are growing quickly. If you are looking for an exciting, flexible, and stimulating opportunity where you can make a meaningful impact, work closely with physicians, and help shape the future of an independent cancer center, Beacon is the right place for you! We are looking for an driven, disciplined, and coachable leader who is ready to take ownership and grow with our organization. Prior healthcare administration or clinic operations experience is preferred, and oncology or infusion experience is a plus, but attitude, work ethic, and a desire to learn are equally important.

Position Summary

The Clinic Administrator will oversee the day-to-day administrative and operational functions of the clinic while helping create an exceptional experience for patients and staff. This position plays a key role in ensuring efficient clinic flow, supporting staff, monitoring financial performance, maintaining compliance, and partnering closely with physicians to support the continued growth of Beacon. This is not a back-office position. The Clinic Administrator will be a visible leader and an advocate for Beacon in the community, helping build referral relationships, follow through with community partners, support Beacon's online reputation, and ensure every patient and family feels respected, supported, and cared for. The ideal candidate is professional, positive, organized, calm under pressure, comfortable with numbers, and motivated by the opportunity to make a difference in cancer care.

Duties/Responsibilities

• Oversee daily clinic operations, including patient flow, staffing, scheduling, and front desk activities.


• Lead and support staff to ensure a positive, professional, and collaborative work environment.


• Coordinate front office operations, patient scheduling, check-in/check-out, and patient communications.


• Oversee revenue cycle activities, including prior authorizations, billing follow-up, collections, and outstanding accounts.


• Coordinate vendor relationships, supplies, and drug inventory in partnership with OneOncology.


• Support efficient and accurate workflows within OncoEMR and other clinic technology systems.


• Monitor clinic performance, productivity, expenses, and operational metrics.


• Read and understand financial reports, including the clinic P&L, and track key financial indicators such as drug margins.


• Prepare and report monthly operational and financial metrics to the physicians.


• Assist with budgeting, forecasting, and identifying opportunities for practice growth and efficiency.


• Ensure compliance with applicable healthcare regulations, policies, and standards, including HIPAA and OSHA.


• Support HR functions, including onboarding, employee relations, scheduling, performance management, and maintaining a positive workplace culture.


• Help develop and improve policies, workflows, and standard operating procedures.


• Build and maintain strong referral relationships with physicians, healthcare organizations, and community partners.


• Serve as a liaison for community and referral relationships, ensuring timely and professional follow-through.


• Support Beacon's reputation within the community and online by promoting a positive patient and provider experience.


• Respond to patient concerns and feedback with compassion, professionalism, and discretion.


• Work closely with physicians and clinical staff to identify opportunities to improve patient care and clinic operations.


• Help drive initiatives that support practice growth, patient retention, and overall patient satisfaction.


• Serve as a visible leader who sets the tone for professionalism, teamwork, and compassionate patient care.

Required Skills/Abilities

• Strong leadership, communication, and interpersonal skills.


• Professional, positive, and compassionate approach to working with patients and staff.


• Ability to remain calm, organized, and solution-focused in a fast-paced environment.


• Excellent attention to detail and ability to balance multiple priorities.


• Strong organizational, problem-solving, and decision-making skills.


• Comfortable working with financial information, reports, budgets, and performance metrics.


• Ability to understand a P&L and develop an understanding of drug margins and practice financial performance.


• Strong computer and technology skills with the ability to learn new systems quickly.


• Ability to maintain confidentiality and exercise sound judgment.


• Strong customer service skills and a commitment to an exceptional patient experience.


• Self-motivated, accountable, and willing to take initiative.


• Comfortable working in a growing organization where responsibilities may evolve and flexibility is essential.


• Demonstrates professionalism, dignity, and respect when interacting with patients, families, providers, and team members.


• A genuine desire to learn the oncology business and understand what drives a successful cancer practice.

Education & Experience

High School Diploma required; Bachelor's degree in Healthcare Administration, Business Administration, or a related field strongly preferred. Prior healthcare administration, medical office management, or clinic operations experience preferred. Oncology, infusion, or specialty clinic experience is a plus. Prior leadership or supervisory experience preferred. Strong candidates with transferable leadership, business, or operational experience are encouraged to apply.

Location

Boise, ID

Benefits

• Generous Paid Time Off 8 paid, closed-clinic holidays


• Health Insurance, including medical, dental and vision


• 401(k) Plan


• Wellness and Employee Assistance Program


• Professional Development Fund


• Coming in 2026, Short-term disability, Long-term disability, Life Insurance, and more

Beacon Company Mission:

To meet patients wherever they are on their cancer journey and walk with them on that journey; to provide compassionate, personalized cancer care for an unparalleled patient experience.

Beacon Core Values:

• Compassion.


• Grace.


• Honesty.


• Humor.


• Respect.


• Trust.

Beacon Core Values:

• Compassion.


• Grace.


• Honesty.


• Humor.


• Respect.Trust.

Our providers and staff at Beacon share these values and truly embody the mission of Beacon. Our team is comprised of the most devoted, compassionate individuals who consistently go above and beyond for patients and who strive to continually improve patient care and the overall patient experience. We work purposely to create a culture that team members look forward to walking into each day. We hope one of our openings could match what you're looking for.

Why Join Us?

Beacon Clinic was founded for the purpose of delivering a level of care that we, as a team, can all be proud of. We are a patient-focused boutique health and wellness clinic that is committed to providing the highest quality medical care and supportive services. Founded in 2018 by Dr. David Bartels, Beacon Clinic has made it our mission to provide patient-focused, compassionate care. When growing our team, we look for the people who will be ready to carry out that mission. At our Northern Idaho location, Beacon offers medical oncology and hematology, radiation oncology, rheumatology, and urology services to our Coeur d'Alene, Post Falls, and surrounding community members. In our Southern Idaho location, Beacon offers medical oncology and hematology services to our Boise and surrounding community members.

Learn more about us at our website.