Client Service Representative

Ethos Veterinary Health; Santa Barbara (CA); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Uniforms provided

VetBloom access

Career growth opportunities

Job summary

Advanced Veterinary Specialists in Santa Barbara is seeking a Client Service Coordinator to join a fast-paced team. You will greet clients, schedule visits, and coordinate between clients and clinicians while handling patient records and payments.

We offer a supportive environment, competitive hourly wages, and opportunities for growth. Weekend and some holiday availability is required, with multiple shift options in a full-time schedule.

Qualifications

• High school diploma required.
• 1+ years of customer service experience; veterinary hospital experience strongly preferred.
• 1+ years of hospitality or receptionist experience.
• Competent computer skills including data entry into medical records.
• Proficient with MS-Office (Word, Excel, Outlook).
• Type 45+ wpm and use 10-key calculator.

Responsibilities

• Greet clients and be the first face of Advanced Veterinary Specialists.
• Answer phone calls, schedule appointments, and prep clients for visits.
• Coordinate workflow between clients and the clinical team.
• Compile veterinary medical charts.
• Enter client and patient data into the hospital information system.
• Collect payments and perform other administrative duties.

Skills

Customer service

Hospitality

Reception experience

Data entry

Education

High School Diploma

Tools

MS-Office Suite

10-key calculator

Job description

Client Service Coordinator – Advanced Veterinary Services

At Advanced Veterinary Specialists, our medical staff consists of board-certified specialists in surgery, oncology, internal medicine, cardiology, and dentistry in addition to a skilled and experienced group of emergency veterinarians. We are proudof the doctorswe have appointed to provide you and your pet the highest level of care possible.

We are looking for a new Client Service Coordinator at our gorgeous Santa Barbara hospital! Compensation ranges between $18 - $25 hourly.

Who we’re looking for:

Our customer service team members are responsible for maintaining a positive, caring, and friendly reception to our clients and patients. You will be instrumental in welcoming clients scheduling and confirming appointments, screening client phone calls, maintaining detailed and accurate client records, admitting, and discharging patients, filing, receiving, and posting payments, addressing client concerns -and you will be a part of a team dedicated to providing the most compassionate care to pet families.

This is a fast-paced job, and we are looking for a candidate who is ready to work hard, learn about veterinary medicine, get a little furry, and jump in wherever needed. We have a fun team that is proud of our work and are looking to add more eager team members.

Some of the responsibilities you may own in this role:

• Greeting clients and being the first face of Advanced Veterinary Specialists
• Answering phone calls, scheduling appointments, and preparing our clients for their visit
• Helping coordinate workflow between clients and the clinical team
• Compiling veterinary medical charts
• Entering client and patient data into our hospital information system
• Collecting payments and other administrative duties
• Basic required qualifications:
• High school diploma
• 1+ years of customer service experience - veterinary hospital experience strongly preferred
• 1+ years of hospitality or receptionist experience (e.g., creating a friendly and receptive environment for clients)
• Competent computer skills including reliable and consistent ability to enter data into medical records
• Effective working knowledge of MS-Office Suite (Word, Excel, Outlook)
• Type 45+ wpm and use 10-key calculator
• Work Schedule:
• Full-Time
• Weekend and some holiday availability needed

Available shifts:

• 6:00am-4:30pm
• 9:00am-7:00pm
• 12:00pm-10:00pm

Full time benefits include:

• Full-time benefits include health, dental, vision, disability and life insurances, flex-spending accounts, 401(k), Employee Assistance Program, 3 weeks accrued paid time off, and uniforms
• Highly competitive and comparable wages based on experience and skill set.
• VetBloom access: Race approved continuing education, training, and curriculum library
• Opportunities for growth and advancement

Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, merit, and business need.