Client Patient Liaison, Surgery

Ethos Veterinary Health; Santa Barbara (CA); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Full-time benefits

Competitive wages

CE allowance

VetBloom access

License reimbursement

Growth opportunities

Job summary

Ethos Veterinary Health in Santa Barbara is seeking a Client Patient Liaison for the Advanced Veterinary Specialists. You will help clients navigate surgery scheduling, coordinate communications, and support the care team to ensure a smooth, compassionate experience.

The ideal candidate has veterinary or medical client-service experience, excellent written and verbal communication, and strong organizational skills. This is a full-time role with competitive hourly pay and eligible benefits.

Qualifications

• Experience in veterinary, healthcare, or client-facing roles.
• Excellent written and verbal communication.
• Strong organizational and time-management abilities.
• Familiarity with scheduling software and EMR systems preferred.

Responsibilities

• Schedule and coordinate surgery consultations and follow-ups.
• Serve as primary liaison for client calls and messages related to surgical patients.
• Assist with estimates, billing questions, and insurance documentation.
• Maintain accurate records of communications, appointments, and financial interactions.
• Collaborate with surgeons, technicians and staff to keep the surgery department running smoothly.
• Provide empathetic, high-quality client service throughout the surgical process.

Skills

Veterinary experience

Communication skills

Organizational & time management

EMR scheduling familiarity

Job description

Client Patient Liaison - Advanced Veterinary Specialists

Compensation range: $21 - $25 hourly.

Advanced Veterinary Specialists (AVS) in Santa Barbara is a premier 24-hour specialty and emergency veterinary hospital dedicated to providing exceptional care to pets in need. Our state-of-the-art facility offers comprehensive services, including emergency care, internal medicine, surgery, oncology, and critical care, supported by a team of board-certified specialists and highly skilled veterinary professionals. We pride ourselves on fostering a compassionate, collaborative environment where pets receive the best possible care.

Position Overview:

As the Client Patient Liaison for our Surgery Department, you’ll play a vital role in ensuring a smooth and supportive experience for both clients and staff. You’ll be the central point of contact for pet owners—helping them navigate scheduling, communication, and billing—while collaborating closely with our clinical team to ensure continuity of care.

Key Responsibilities:

• Scheduling & Coordination: Manage surgery consultations and follow-up appointments, ensuring efficiency and excellent client experience.
• Client Communication: Serve as the primary liaison for incoming calls and messages related to surgical patients. Provide timely, compassionate, and informative responses to client inquiries.
• Billing Support: Assist clients with estimates, billing questions, and insurance-related documentation. Partner with the billing team to resolve concerns quickly and clearly.
• Record Management: Maintain accurate and up-to-date documentation of all communications, appointments, and financial interactions.
• Team Collaboration: Work closely with surgeons, technicians, and support staff to keep the surgery department organized, informed, and running smoothly.
• Customer Service: Deliver exceptional, empathetic service to every client, every time—supporting pet owners through the surgical process with care and professionalism.

What You Bring:

• Prior experience in a veterinary, medical, or client-facing service environment
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Familiarity with veterinary scheduling and medical records systems (preferred)

Qualifications:

• Experience in a veterinary, healthcare, or customer service role.
• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Familiarity with scheduling software and electronic medical records (EMRs) preferred.
• Ability to handle sensitive and confidential information with discretion.
• Compassionate and service-oriented mindset, with a commitment to providing a positive experience for clients and their pets.

Working Conditions:

• Office setting within ahospital environment.
• May require occasional weekend or evening hours, depending on client needs and department operations.

Benefits:

• Full-time benefits include health, dental, vision, disability and life insurances, flex-spending accounts, 401(k), Employee Assistance Program, 3 weeks accrued paid time off, and uniforms
• Highly competitive and comparable wages based on experience and skill set.
• Competitive Vet Assistant and RVT CE allowance annually
• VetBloom access: Race approved continuing education, training, and curriculum library
• License application and renewal reimbursement for RVT’s
• Opportunities for growth and advancement

Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, merit, and business need.