Client Service Coordinator

A Caring Doctor (Texas), P.C.; Duncanville (TX); On-site; USD 21,201 - 27,097; Part time

Benefits offered by this job

Comprehensive Medical, Dental, and Vision Insurance

Generous Retirement Plans (401(k) and Roth)

Paid Time Off and Holidays

Continuing Education Allowance

Job summary

VCA Inc. seeks a Client Service Coordinator in Duncanville, Texas. The CSC ensures a smooth flow of clients and pets in the hospital, emphasizing effective communication and maximized productivity. Responsibilities include educating clients about services and ensuring exceptional care.

The role requires leadership skills, client focus, and the ability to multi-task. Compensation ranges from $15.39 to $19.67 hourly, with benefits such as medical insurance, retirement plans, and more for full-time associates.

Qualifications

• Ability to multi-task and manage multiple tasks simultaneously.
• Communication skills: fluent in English, proficient grammar and style.
• Organizational ability: systematic and orderly approach to assignments.

Responsibilities

• Drive the flow of clients and pets through the hospital.
• Maximize pet visits and productivity.
• Provide professional service and educate clients.

Skills

Leadership

Customer Focus

Communication Skills

Client Service Skills

Problem Solving Skills

Job description

Overview

The Client Service Coordinator ("CSC") drives the flow of clients and pets through the hospital, maximizes the productivity of the veterinary medical team, ensures good communication with associates and clients, and coordinates the care of clients and pets in a happy, welcoming, friendly and efficient manner, influencing clients to return and refer their friends and families.

Responsibilities

• Live and exemplify Mars, Inc.’s Five Principles.
• Actively recruit new clients by promoting hospital services and route the flow of clients and pets to ensure superior client care and maximum productivity.
• Maximize the number of pets seen by the hospital team through a productive and efficiently run hospital to support the needs of our wellness plan clients.
• Provide professional, efficient and exceptional service at all times, including encouraging hospital visits, welcoming clients and pets, ensuring they are comfortable, and educating them about their pet's health.
• Educate clients about Optimum Wellness Plans, preventative care, pet health needs and hospital services.
• Assist incoming clients by completing required documentation, entering all pet information and history in the computer, utilizing proper collars and tags for identification, and ensuring prompt service.
• Assist outgoing clients by providing all necessary instructions, information and invoices, dispensing prescription items per the veterinarian's instructions, selling retail products and scheduling future appointments.
• Manage finances by maintaining accurate balances and utilizing proper opening and closing procedures.
• Conduct administrative functions as necessary.
• Other job duties as assigned.

Hiring Qualifications & Competencies

• Leadership
• Customer Focus
• Peer Relationships
• Integrity & Trust
• Action Oriented
• Listening
• Functional (Preventative care and OWPs)
• Communication Skills
• Client Service Skills
• Priority Setting
• Time Management

Capabilities and Experience (Can Do)

• Ability to multi-task: manage multiple tasks simultaneously with quick and accurate shifts.
• Communication skills: reads, writes and speaks fluent English with proper grammar, style and vocabulary.
• Organizational ability: systematic approach to assignments, orderly, cutting through confusion.
• Problem solving skills: identify, analyze and solve problems, translate to practical solutions.
• Client service skills: provide attentive, courteous and informative service.
• Intellectual ability: accurately follow instructions in oral, written or diagram format.
• Mathematical ability: add, subtract, multiply, …

Compensation

The pay range for this role is $15.39 – $19.67 hourly.

Benefits

• Comprehensive Medical, Dental, and Vision Insurance
• Generous Retirement Plans (401(k) and Roth)
• Best‑in‑Class Student Debt Relief Program (for Full‑Time DVMs)
• Paid Time Off and Holidays
• Top‑Tier Mental Health and Well‑Being Resources
• Associate Life Insurance (company‑paid) & Supplemental Life Insurance
• Company‑Paid Short‑ and Long‑Term Disability
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• Paid Parental Leave
• Continuing Education Allowance (for Eligible Positions)
• Backup Child and Elder Care & Family Support Resources
• Fertility and Family Building Support
• Digital Exercise Therapy
• Voluntary Protection Benefits
• Legal Plan
• Identity Protection
• Commuter Benefits
• Three Free Optimum Wellness Plans for Pets
• Exclusive Discounts

Part‑time Associates are eligible for those benefits with an asterisk (*). Guaranteed benefits eligibility is based on employment status. Full‑time Associates are eligible for all benefit programs; Student Debt Program available for FT DVMs only.