Client Scheduling Associate

Travelwmissy; San Diego (CA); Remote; USD 42,000 - 58,000; Full time

Benefits offered by this job

Fully remote work

Flexible scheduling

Structured training

Ongoing support and resources

Access to digital tools

Job summary

Travelwmissy is seeking a Client Scheduling Associate to support clients with scheduling, confirmations, and itinerary-related details.

No prior experience required; training and ongoing support are provided. This fully remote role emphasizes organized, dependable individuals who can manage multiple priorities and communicate effectively with clients.

Qualifications

• Experience in scheduling, customer service, or administration is helpful but not required.
• Strong organizational and communication skills.
• Comfortable using email, calendars, and online systems.

Responsibilities

• Coordinate client schedules and confirmations.
• Gather availability, preferences, and important details.
• Provide updates and next-step information.
• Follow up on pending requests or changes.
• Maintain accurate client records.
• Assist with scheduling adjustments.
• Research options when additional coordination is needed.

Skills

Organized

Detail-oriented

Remote communication

Multi-tasking

Tools

Email platforms

Calendar apps

Online systems

Job description

Client Scheduling Associate

Remote | Flexible Schedule | Training Provided

About the Role

We're looking for organized, responsive individuals to help clients stay on top of schedules, confirmations, and important planning details.

As a Client Scheduling Associate, you'll support day-to-day coordination by managing dates, follow-up, updates, and client information. Some requests may also involve reservations, accommodations, transportation timing, activities, or other itinerary-related details.

This role is a good fit for someone who enjoys helping people, keeping things organized, and making sure plans stay on track.

Previous experience is not required. Training and ongoing support are provided.

What You'll Do

• Coordinate client schedules and confirmations
• Gather availability, preferences, and important details
• Provide updates and next-step information
• Follow up on pending requests or changes
• Maintain accurate client records
• Assist with scheduling adjustments
• Research options when additional coordination is needed
• Support select reservation or itinerary details
• Help ensure important dates and deadlines are not missed

What We're Looking For

You may be a strong fit if you are:

• Organized and detail-oriented
• Comfortable communicating with clients
• Dependable with follow-through
• Able to manage multiple priorities
• Comfortable using email, calendars, and online systems
• Self-motivated in a remote environment
• Adaptable when plans change
• Willing to learn new tools and processes
• Focused on providing reliable client support

Experience in scheduling, customer service, administration, hospitality, reservations, or client support can be helpful, but it is not required.

What the Role Offers

• Fully remote work
• Flexible scheduling
• Structured training
• Ongoing support and resources
• Access to digital tools
• Experience in scheduling and client coordination
• Opportunities to strengthen communication and organizational skills
• Growth potential based on performance and consistency

Location Eligibility

Applicants must be located in an eligible region, including:

United States, United Kingdom, Mexico, Spain, Australia, or select LATAM regions.

Hiring Process

Selected applicants will be invited to a live interview where we'll review the company, role responsibilities, compensation structure, training, support, and next steps.

Candidates will also have time to ask questions about the position.