Client Relationship Associate

Bartlett & Co.; Cincinnati (OH); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A leading company in Cincinnati is seeking a dedicated Client Service Associate to join their team. This role involves supporting Wealth Advisors and Financial Planners by managing client relationships, onboarding new clients, and ensuring compliance with regulations. The ideal candidate will have extensive experience in the financial services industry, excellent communication skills, and the ability to multitask in a dynamic environment. The position offers a competitive benefits package and a hybrid work schedule.

Benefits

401(k) match

Profit sharing

Health care coverage

Dental coverage

Vision coverage

Flexible spending accounts

Life insurance

Disability coverage

Professional development assistance

Ample paid time off

Qualifications

• 5-7 years of relevant work experience in financial services.
• Proficiency in Microsoft applications and CRM software.

Responsibilities

• Act as primary contact for clients, addressing inquiries.
• Manage client information and onboarding processes.
• Resolve client issues and communicate effectively.

Skills

Client Service

Communication

Problem Solving

Organization

Education

Bachelor’s degree

Tools

CRM Software

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

This position is a member of the client service team and works closely with Wealth Advisors, Financial Planners, clients, and several departments within the firm and plays a critical role in supporting client service, retention, and business growth.

The ideal associate will:

• Act as the primary point of contact and demonstrate a client-first attitude, addressing client inquiries and concerns.
• Assist with all facets of new client onboarding including opening accounts, establishing client portal access, and managing account transfers and documents.
• Manage client information within the CRM. Maintaining clients’ profiles, information, and activities.
• Establish and nurture strong relationships with clients.
• Resolve and troubleshoot client issues promptly and effectively.
• Inform clients about new products and services.
• Actively work to meet and anticipate the needs of the Advisors and clients they support.
• Handle all distribution and money movement requests.
• Serve as a liaison between client, custodian, and investment managers, as well as third parties.
• Schedule and organize client meetings for Advisors and coordinate meeting materials with Client Communications Associate.
• Utilize Bartlett’s compliance software to ensure proper recordkeeping.
• Work with internal teams to ensure client needs are met.
• Adhere to all regulations and policies.
• Use extreme discretion, maintain confidentiality, and act with the utmost integrity.
• Work well under pressure and time constraints.
• Work independently to complete tasks in a timely and efficient manner while diligently maintaining accuracy and attention to detail.
• Be organized, detailed-oriented, and able to multitask and prioritize workflow in a changing work environment.
• Communicate effectively with a wide range of people in a professional manner using tact, courtesy, and good judgment, both verbally and written.
• Be a team player, collaborative, and able to work with and through others.

• Minimum of 5 - 7 years of relevant work experience, preferably in the financial services/investment management industry.
• Bachelor’s degree from an accredited college or university or equivalent experience is preferred.
• Proficiency with Microsoft applications, including Outlook, Word, and Excel with advanced skills for exporting and merging information into documents and a demonstrated ability to use/learn advanced software, systems, and devices.
• Experience with CRM software (Practifi/Salesforce experience preferred), electronic document repositories.
• Proficiency in business English, composition, spelling, grammar, and punctuation and the demonstrated ability to efficiently compose and prepare correspondence and documents.

Bartlett offers a competitive and comprehensive benefits package including 401(k) match, profit sharing, attractive health care coverage, dental, vision, flexible spending accounts, life insurance, disability coverage, professional development assistance, ample paid time off and a hybrid work schedule.

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