Client Records & Compliance Admin Coordinator

Pathfinder, Inc.; Cabot (AR); On-site; USD 18,000 - 25,000; Full time

Job summary

Pathfinder, Inc. is seeking an administrative assistant to support data collection, client and personnel records, and coordination among direct care staff, administrators, consultants, and the central office.

The role includes preparing and processing client records, maintaining HUD and other landlord files, and generating reports to meet regulatory requirements while ensuring accuracy and confidentiality. Monday–Friday, 12:00PM–8:00PM, with background checks and drug screening required.

Qualifications

• Equivalent to four years high school or GED plus 12 months related experience and/or training or equivalent combination of education and experience.

Responsibilities

• Ensures that all paperwork is completed and submitted by timelines/deadlines.
• Assists in maintaining the client files and records according to state and federal regulations.
• Acts as liaison between outside facility communications and the Administrator(s).
• Sets up and maintains all client master and medical files, including HUD and other landlord requirements.
• Establishes and maintains client's financial accounts. Provides an itemized account of all deposits, disbursements, withdrawals, including the current balance on individual accounts on a quarterly basis according to state and federal regulations.
• Ensures that all paperwork e.g. bank statements, invoices, POs, Change of Status, New Hire Packets, and Employee Insurance etc. are reviewed for correctness prior to submission.
• Prepares a variety of reports pertaining to client's progress, records, charts and other regulatory requirements.
• Coordinates with administration files, information, documents, etc., regarding SSA, SSI, and LTC data.
• Secures license and insurance certificates for all consultants.
• Maintains current status for same.
• Maintains records of required training for staff.
• Computer entry as required.
• Attends meetings and training sessions as directed.
• Processes paperwork required by HUD for client's admissions/Discharge, 50059 processing (income verification, bank account verification, etc.) and other duties related to HUD requirements fir Section 8 Housing.
• Provides administrative assistance in the form of typing letters, memos, reports and IPP's.
• Maintains a variety of files pertaining to overall operation of the facility, including personnel/in-service training files for each employee, and outside agency correspondence.
• Provides care and instruction for all clients in all areas of activities of daily living.
• Perform any other related duties as required or assigned.

Education

High School Diploma or GED

Job description

Pathfinder, Inc. is seeking an administrative assistant to support data collection, client and personnel records, and coordination among direct care staff, administrators, consultants, and the central office.

The role includes preparing and processing client records, maintaining HUD and other landlord files, and generating reports to meet regulatory requirements while ensuring accuracy and confidentiality. Monday–Friday, 12:00PM–8:00PM, with background checks and drug screening required.