Client-Focused Legal Administrative Pro

Coonen Law, PLLC; Michigan; On-site; USD 38,000 - 48,000; Full time

Job summary

Coonen Law, PLLC is seeking a sharp Legal Administrative Assistant to support attorneys and paralegals, ensuring a calm, professional client experience and smooth office operation.

The role emphasizes accuracy, structure, and dependable coordination to keep documents, schedules, and deadlines on track. Applicants should bring care, reliability, and a team-focused mindset to this fast-paced, woman-owned firm.

Qualifications

• High school diploma or equivalent; some college preferred.
• 1–2 years of administrative assistant or legal-secretary experience.
• Ability to prioritize deadlines in a busy environment.
• Proficiency with Microsoft Office.
• Typing speed of at least 50 WPM.
• Experience in a law firm setting preferred.

Responsibilities

• Create a warm, professional first impression by greeting clients and answering incoming calls with kindness and curiosity.
• Manage calendars, appointments, reminders, emails, and correspondence for attorneys and team members.
• Prepare legal documents, client binders, and signing folders with careful attention to detail.
• Serve as a witness during signing appointments and ensure finalized documents are scanned, filed, and delivered accurately.
• Maintain organized physical and electronic case files using document-management systems.
• Complete data-entry, filing, and administrative tasks accurately and efficiently.
• Coordinate with clients, court personnel, and other stakeholders in a clear, professional manner.
• Support ongoing case and project coordination, helping the team meet deadlines without losing track of details.

Skills

Organized

Conscientious

Reliable

Clear communication

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Office

Job description

Coonen Law, PLLC is seeking a sharp Legal Administrative Assistant to support attorneys and paralegals, ensuring a calm, professional client experience and smooth office operation.

The role emphasizes accuracy, structure, and dependable coordination to keep documents, schedules, and deadlines on track. Applicants should bring care, reliability, and a team-focused mindset to this fast-paced, woman-owned firm.