Legal Administrative Assistant

Coonen Law, PLLC; Michigan; On-site; USD 38,000 - 48,000; Full time

Job summary

Coonen Law, PLLC is seeking a sharp Legal Administrative Assistant to support attorneys and paralegals, ensuring a calm, professional client experience and smooth office operation.

The role emphasizes accuracy, structure, and dependable coordination to keep documents, schedules, and deadlines on track. Applicants should bring care, reliability, and a team-focused mindset to this fast-paced, woman-owned firm.

Qualifications

• High school diploma or equivalent; some college preferred.
• 1–2 years of administrative assistant or legal-secretary experience.
• Ability to prioritize deadlines in a busy environment.
• Proficiency with Microsoft Office.
• Typing speed of at least 50 WPM.
• Experience in a law firm setting preferred.

Responsibilities

• Create a warm, professional first impression by greeting clients and answering incoming calls with kindness and curiosity.
• Manage calendars, appointments, reminders, emails, and correspondence for attorneys and team members.
• Prepare legal documents, client binders, and signing folders with careful attention to detail.
• Serve as a witness during signing appointments and ensure finalized documents are scanned, filed, and delivered accurately.
• Maintain organized physical and electronic case files using document-management systems.
• Complete data-entry, filing, and administrative tasks accurately and efficiently.
• Coordinate with clients, court personnel, and other stakeholders in a clear, professional manner.
• Support ongoing case and project coordination, helping the team meet deadlines without losing track of details.

Skills

Organized

Conscientious

Reliable

Clear communication

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Office

Job description

We’re a fast-paced, woman-owned law firm seeking a sharp, dependable Legal Administrative Assistant to help our attorneys and paralegals serve clients with care and keep the office running smoothly.

This is an important role at the center of the client experience. You’ll create a calm, professional welcome for people who may be navigating an unfamiliar or stressful legal process, while bringing order and follow-through to the details that keep cases moving.

You’ll thrive here if you take pride in accuracy, enjoy creating structure, and find satisfaction in being the person the team can count on to keep commitments, documents, and schedules on track.

What You’ll Do

• Create a warm, professional first impression by greeting clients and answering incoming calls with kindness and curiosity.
• Manage calendars, appointments, reminders, emails, and correspondence for attorneys and team members.
• Prepare legal documents, client binders, and signing folders with careful attention to detail.
• Serve as a witness during signing appointments and ensure finalized documents are scanned, filed, and delivered accurately.
• Maintain organized physical and electronic case files using document-management systems.
• Complete data-entry, filing, and administrative tasks accurately and efficiently.
• Coordinate with clients, court personnel, and other stakeholders in a clear, professional manner.
• Support ongoing case and project coordination, helping the team meet deadlines without losing track of details.

What Will Help You Succeed

• You are organized, conscientious, and reliable with follow-through.
• You can shift between priorities while maintaining accuracy and a steady, service-oriented presence.
• You communicate clearly and professionally, especially in client-facing situations.
• You are comfortable following established processes and improving organization where needed.
• You enjoy supporting a collaborative team and helping others stay prepared.

Qualifications

• High school diploma or equivalent required; some college preferred.
• One to two years of administrative assistant or legal-secretary experience, preferably in a law-firm setting.
• Ability to prioritize demanding deadlines in a busy environment.
• Proficiency with Microsoft Office products.
• Typing speed of at least 50 WPM.

Interested? We’d love to hear from candidates who bring care, precision, and dependable coordination to every client and every detail.

We're not your typical law firm. We're a woman-owned firm that is purpose-driven, performance-minded, and people-focused.

We've doubled our caseload in the past two years and plan to double again. Our founder is excited to surround herself with a team of professionals who are focused on career growth, understanding client needs, and delivering exceptional experiences to clients.

What We Value:

• Be Real
• Be Accountable
• Do The Right Thing
• Let's Grow
• Step Up

If you're sharp, steady, and serious about building something meaningful for yourself and clients, we invite you to apply.