Client-Focused Front Desk Administrator

Ares Management; Newport Beach (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Comprehensive health benefits

401(k) with company match

Paid time off and holidays

Commuter benefits

Job summary

Ares Management is seeking a Receptionist for our Corporate Services Department in Newport Beach. You will be the first face of the firm, welcoming clients and vendors and directing inquiries to the right contacts.

The role includes calendar management, travel arrangements, and expense reporting to support busy professionals. Required are a Bachelor’s degree or equivalent, 2–3 years of corporate receptionist experience, and strong MS Office skills.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 2–3 years of receptionist/administrative experience in a corporate environment.
• Strong MS Office skills (Outlook, Word, Excel, PowerPoint) and IT aptitude.
• Excellent verbal and written communication and professional demeanor.
• Ability to multitask and provide exemplary client service.

Responsibilities

• Open and close the front desk during the 8:00AM–4:30PM shift.
• Welcome clients and guests, connecting them to their Ares contact.
• Assist with conference room scheduling and coordinate external catering as needed.
• Submit facility and technology requests as needed.
• Answer a high volume of calls and emails and route to the right parties.
• Provide administrative support: calendars, expense reports, travel bookings.
• Collaborate with administrative staff for backup coverage and supplies.
• Work independently with strong attention to detail and prioritization.
• Contribute to process improvements for front desk operations.

Skills

Microsoft Office

Telephone etiquette

Communication skills

Attention to detail

Team player

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Ares Management is seeking a Receptionist for our Corporate Services Department in Newport Beach. You will be the first face of the firm, welcoming clients and vendors and directing inquiries to the right contacts.

The role includes calendar management, travel arrangements, and expense reporting to support busy professionals. Required are a Bachelor’s degree or equivalent, 2–3 years of corporate receptionist experience, and strong MS Office skills.