Client-Focused Event Sales Coordinator

Twice; McKinney (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

Short-term and long-term disability

401(k) retirement savings plan

Paid time off

Job summary

Twice is seeking an Event Sales Coordinator to assist with planning and coordinating event sales at the club, working closely with the Event Sales Manager to turn inquiries into executed events. You will manage client communications, proposals, contracts, and floor plans, while maintaining accurate databases and coordinating with internal teams.

The role requires strong organization, attention to detail, and teamwork, with additional duties including administrative support and participation in

Qualifications

• High school diploma or equivalent.
• A minimum of 1 year of experience in a customer-facing or sales support role in the hospitality or events industry.
• College coursework in hospitality, marketing, or a related field.
• Basic understanding of marketing and prospecting strategies.
• Basic understanding of Microsoft Office and event management software.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to work collaboratively within a team environment.

Responsibilities

• Assist the Event Sales Manager with the coordination and execution of event sales, including managing event details, logistics, and client communication.
• Serve as the primary point of contact for clients during the event planning process, ensuring all client needs and preferences are documented and communicated effectively.
• Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams ensuring accuracy and attention to detail.
• Maintain and update the client database with accurate information, assisting in the development of a prospect inventory.
• Ensure that all event-related documents, including contracts and payment records, are properly filed and organized.
• Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.
• Manage event supplies and inventory, coordinating with vendors as needed.
• Coordinate with the kitchen and service teams to ensure event details are communicated and executed as planned.
• Participate in regular sales and event meetings, providing updates on event status and client interactions.
• Provide general administrative support to the Event Sales Manager and Director as needed.

Job description

Twice is seeking an Event Sales Coordinator to assist with planning and coordinating event sales at the club, working closely with the Event Sales Manager to turn inquiries into executed events. You will manage client communications, proposals, contracts, and floor plans, while maintaining accurate databases and coordinating with internal teams.

The role requires strong organization, attention to detail, and teamwork, with additional duties including administrative support and participation in