Client-Focused Billing & Operations Specialist

Biolsi Law Group; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Biolsi Law Group, P.C. in Manhattan's Financial District seeks a Billing & Client Services Specialist to join our operations team.

You will manage monthly billing cycles, review entries, maintain client records, and coordinate with attorneys to ensure timely, accurate invoicing and clear client communications. You will serve as the primary point of contact for billing matters, handle accounts receivable, assist with client onboarding, and support administrative file management while upholding

Qualifications

• 3+ years of experience in billing, accounts receivable, legal administration, client services, or a related role.
• Prior law firm experience is preferred but not required.
• Demonstrated success managing collections while maintaining positive client relationships.
• Excellent verbal and written communication skills.
• Strong customer service orientation and professional phone presence.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Strong problem-solving and critical-thinking abilities.
• Ability to exercise discretion and maintain strict confidentiality.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Experience with legal billing or case management software preferred.

Responsibilities

• Manage the firm’s monthly billing cycle and ensure timely issuance of invoices.
• Review billing entries for accuracy, completeness, and compliance with firm standards.
• Maintain client account records and ensure billing information remains current.
• Monitor accounts receivable and proactively follow up on outstanding balances.
• Contact clients regarding unpaid invoices, payment plans, and account questions professionally.
• Investigate billing discrepancies and facilitate timely resolution.
• Process and reconcile client payments and deposits.
• Prepare billing, collections, and accounts receivable reports for firm leadership.
• Identify opportunities to improve billing efficiency and financial processes.
• Serve as a trusted point of contact for clients regarding billing and account status.
• Maintain regular communication with clients regarding outstanding balances and payment arrangements.
• Coordinate with attorneys and staff to provide updates to clients.
• Provide a high-touch client experience reflecting exceptional service.
• Escalate client concerns to attorneys and leadership when necessary.
• Assist with client onboarding and engagement documentation.
• Maintain accurate and organized electronic and physical client files.
• Track administrative deadlines and follow-up requirements.
• Assist with document collection and file management during intake and matters.
• Support attorneys and staff with administrative case coordination.
• Partner with firm leadership to improve workflows and operations.

Skills

Billing & Collections

Client services

Communication

Organization

Discretion

Microsoft Office

Legal billing software

Tools

Microsoft Office

Outlook

Excel

Word

Legal billing software

Job description

Biolsi Law Group, P.C. in Manhattan's Financial District seeks a Billing & Client Services Specialist to join our operations team.

You will manage monthly billing cycles, review entries, maintain client records, and coordinate with attorneys to ensure timely, accurate invoicing and clear client communications. You will serve as the primary point of contact for billing matters, handle accounts receivable, assist with client onboarding, and support administrative file management while upholding