Client Finance Manager

Northbound Executive Search; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Northbound Executive Search's client in New York, NY is seeking a Client Finance Manager to join the finance team. This role serves as the main point of contact for vendor agreements and payments, overseeing MSAs and SOWs from signing through final invoice.

You will ensure billed amounts align with agreements, maintain accurate accounts payable, and collaborate with Legal, Procurement, and business teams utilizing each vendor.

Qualifications

• 5+ years in accounts payable, vendor management, or finance operations.
• Experience reviewing or managing vendor MSAs and SOWs.
• Knowledge of invoice matching, accruals, and month-end close.
• Detail-oriented and organized with strong follow-up skills.
• Experience in multi-vendor environments is a plus.

Responsibilities

• Coordinate the drafting, review, and execution of vendor MSAs and SOWs with Legal, Procurement, and department leads
• Review SOWs for scope, deliverables, rates, payment terms, and budget alignment before sign-off
• Maintain a central contract repository and tracker covering terms, renewal dates, expirations, and spend limits
• Flag upcoming renewals and expirations, and support vendor onboarding (W-9s, COIs, vendor setup)
• Monitor spend against approved SOWs and raise overages or out-of-scope charges early
• Process vendor invoices end to end including coding, approvals, and matching against POs and SOWs
• Prepare weekly payment runs (ACH, wire, check) and keep vendor master data accurate
• Reconcile vendor statements and resolve discrepancies, holds, and payment inquiries
• Support month-end close with accruals, prepaid tracking, and AP aging reports
• Assist with 1099 reporting, audit requests, and sales tax compliance
• Recommend process and control improvements across the contract-to-pay cycle

Skills

Vendor management

Accounts payable

Finance operations

Detail-oriented

Vendor communications

Education

Bachelor's degree in Accounting, Finance, or Business

Tools

Contract management tools

Job description

Our client, located in New York, NY is hiring a Client Finance Manager to join their growing team. This person sits on the finance team and is the main point of contact for vendor agreements and payments, from the signed MSA through the final invoice. You will manage Master Service Agreements (MSAs) and Statements of Work (SOWs) with vendors, make sure what gets billed matches what was agreed, and keep accounts payable accurate and on time. The role works closely with Legal, Procurement, and the business teams who use each vendor.

Responsibilities

• Coordinate the drafting, review, and execution of vendor MSAs and SOWs with Legal, Procurement, and department leads
• Review SOWs for scope, deliverables, rates, payment terms, and budget alignment before sign-off
• Maintain a central contract repository and tracker covering terms, renewal dates, expirations, and spend limits
• Flag upcoming renewals and expirations, and support vendor onboarding (W-9s, COIs, vendor setup)
• Monitor spend against approved SOWs and raise overages or out-of-scope charges early
• Process vendor invoices end to end including coding, approvals, and matching against POs and SOWs
• Prepare weekly payment runs (ACH, wire, check) and keep vendor master data accurate
• Reconcile vendor statements and resolve discrepancies, holds, and payment inquiries
• Support month-end close with accruals, prepaid tracking, and AP aging reports
• Assist with 1099 reporting, audit requests, and sales tax compliance
• Recommend process and control improvements across the contract-to-pay cycle

Required

• 5+ years in accounts payable, vendor management, or finance operations
• Hands-on experience reviewing or managing vendor MSAs and SOWs
• Working knowledge of invoice matching, accruals, and month-end close
• Detail-oriented, organized, and comfortable following up with vendors and internal teams
• Bachelor's degree in Accounting, Finance, or Business
• Experience with contract management tools
• Background in procurement or a multi-vendor environment