Client-Facing Office Coordinator – Admin & Facilities

Beacon Hill Staffing Group; Indianapolis (IN); Sur place; USD 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Medical benefits

Dental benefits

Vision benefits

Leave programs

Résumé du poste

Beacon Hill Staffing Group in Indianapolis is seeking a full-time Office Assistant to serve as the welcoming first point of contact for clients, visitors, and vendors. The role includes handling calls, mail distribution, supply management, conference setup, vendor coordination, and onboarding support for staff.

Ideal candidates will have 2+ years in an office coordination or administrative role, strong customer service, and excellent organizational and communication skills.

Qualifications

• Minimum 2+ years in an office coordinator, receptionist, administrative assistant, or office management role.
• Experience in a professional services environment is a plus.

Responsabilités

• Serve as the first point of contact for clients, visitors, and vendors in a professional reception area.
• Answer and direct incoming phone calls, take messages, and respond to general inquiries.
• Receive, sort, and distribute mail and packages; coordinate courier services and deliveries.
• Manage office supplies and keep kitchen and conference areas stocked.
• Coordinate catering for meetings, events, and trainings.
• Set up and clean conference rooms and coordinate vendor maintenance.
• Assist with onboarding logistics and office access requests.
• Support leadership and staff with administrative projects as needed.

Connaissances

Customer service

Organizational skills

Communication

Multitasking

Microsoft Office

Description du poste

Beacon Hill Staffing Group in Indianapolis is seeking a full-time Office Assistant to serve as the welcoming first point of contact for clients, visitors, and vendors. The role includes handling calls, mail distribution, supply management, conference setup, vendor coordination, and onboarding support for staff.

Ideal candidates will have 2+ years in an office coordination or administrative role, strong customer service, and excellent organizational and communication skills.