Client Coordinator

The Group Obstetrics & Gynecology Specialists, P.C.; Davenport (IA); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

Revive at The Group Medical Spa is seeking a PRN/As-Needed Client Coordinator to join our team. You will greet clients, answer questions about services, and manage check-in/out with accurate invoicing.

Ideal candidates bring strong customer service and front desk experience, excellent communication, and a proactive, organized approach in a fast-paced setting. Training on scheduling software and portals is provided.

Qualifications

• High school diploma or GED is required.
• Previous customer service or front desk experience preferred.
• Strong communication and interpersonal skills.
• Excellent organization and time-management abilities.
• Familiarity with scheduling software and MS Office.

Responsibilities

• Greet clients and guests with friendly, attentive, and professional service.
• Answer phones and assist clients with questions about appointments, services, and products.
• Check clients in and out while maintaining accurate invoices and records.
• Schedule and confirm appointments.
• Respond to client inquiries through phone, email, and client portals.
• Develop knowledge of Revive's treatments, services, and products to educate clients.
• Assist with product sales and provide recommendations based on client needs.
• Maintain a clean, organized reception and retail area.
• Assist with inventory, stocking, merchandising, and product displays.
• Support medical spa events, promotions, and marketing initiatives.
• Help resolve client questions or concerns and escalate issues to management when appropriate.
• Collaborate with providers to ensure a seamless client experience.
• Maintain client confidentiality and uphold Revive's policies.

Skills

Customer service

Front desk experience

Strong communication

Organization & time mgmt

Multitasking

Tech-savvy scheduling

Education

High school diploma or GED

Tools

Scheduling software

Client portals

Microsoft Word

Microsoft Excel

Job description

PRN / As-Needed Client Coordinator | Revive at The Group Medical Spa

Revive at The Group Medical Spa is looking for a PRN/As-Needed Client Coordinator to join our team!

We are seeking a friendly, professional, and client-focused individual to help provide an exceptional experience for our clients while supporting the day-to-day operations of Revive.

This is a PRN/as-needed position designed to provide additional coverage based on staffing and business needs. Hours are not guaranteed and may vary.

What You’ll Do

• Greet clients and guests with friendly, attentive, and professional service
• Answer phones and assist clients with questions about appointments, services, and products
• Check clients in and out while maintaining accurate invoices and records
• Schedule and confirm appointments
• Respond to client inquiries through phone, email, and client portals
• Develop knowledge of Revive's treatments, services, and products to help educate clients
• Assist with product sales and provide recommendations based on client needs
• Maintain a clean, organized, and welcoming reception and retail area
• Assist with inventory, stocking, merchandising, and product displays
• Support medical spa events, promotions, and marketing initiatives
• Help resolve client questions or concerns and escalte issues to management when appropriate
• Collaborate with providers and other team members to ensure a seamless client experience
• Maintain client confidentiality and uphold Revive's policies and professional standards

What We’re Looking For

• High school diploma or GED
• Previous customer service, front desk, retail, spa, beauty, or medical office experience preferred
• Strong communication and interpersonal skills
• Excellent organization and time-management abilities
• Ability to multitask and remain professional in a fast-paced environment
• Comfortable learning and using scheduling software, client portals, Microsoft Word, Excel, and other technology
• Dependable, positive, and willing to step in when additional coverage is needed
• Strong interest in aesthetics, skincare, wellness, or the medical spa industry is a plus