Client and Project Coordinator

Gabriel Group; Omaha (NE); On-site; USD 3,444,000 - 4,133,000; Full time

Benefits offered by this job

Health and dental insurance

Simple IRA match

Paid holidays

Parental leave

Job summary

Sun Valley Landscaping in Omaha, NE seeks a Client and Project Coordinator to be the first contact for clients while coordinating sales and production support. You will qualify incoming leads, schedule appointments, manage material ordering, and coordinate utility locates and deliveries.

Ideal candidate is highly organized, detail-oriented, proficient with Office 365, CRM, Aspire, and related platforms, with bilingual English/Spanish preferred; must handle multiple priorities and maintain

Qualifications

• 3+ years of administrative coordination, project support, scheduling, logistics or operations experience.
• Demonstrated ability to manage multiple competing priorities and follow assignments through to completion.
• Excellent written and verbal communication, attention to detail.

Responsibilities

• Serve as the first point of contact for Sun Valley Landscaping clients; coordinate sales and project details.
• Qualify new leads and route to the appropriate division or salesperson.
• Schedule and confirm design-build sales appointments; maintain CRM with accurate client info.

Skills

Administrative coordination

Scheduling

Logistics

CRM

O365

ChatGPT

Aspire

Spanish

Tools

O365

CRM

Aspire

ChatGPT

Job description

JOIN US! The best landscape employer in Omaha, Nebraska!

Show Map

• Location 5601 Harrison Street,Omaha, NE, 68157-2190,United States
• Base Pay $25.00 - $30.00 / Hour
• Employee Type Full-Time Non-Exempt

Contact information

• Email [e-mail]

Description

Job Duties include, but are not limited to:

• Client Experience and Sales Coordination
• Serve as the first point of contact for incoming calls, emails and website inquiries.
• Qualify new leads and route them to the appropriate division or salesperson.
• Schedule and confirm design-build sales appointments.
• Maintain accurate lead, appointment and client information in the CRM.
• Send appointment confirmations, reminders and salesperson information.
• Respond to client questions and coordinate follow-up with the appropriate team member.

Project Coordination

• Coordinate material ordering, delivery and staging for upcoming projects.
• Confirm materials are ordered accurately and available before scheduled project starts.
• Call in utility locates and coordinate permits, dumpsters, portable restrooms and other project requirements.
• Maintain the internal equipment and material delivery schedule.
• Communicate scheduling and delivery information to suppliers and internal teams.
• Own Aspire work-ticket administration, including time-entry review and material allocation.
• Communicate approved project schedule updates to clients.
• Send client surveys and complete follow-up calls for designated projects.

Office and Administrative Support

• Run snow dispatch during the winter months.
• Manage fleet defect reporting from crews utilizing fleet software.
• Maintain and produce operational reporting for directors and managers.
• Monitor and reorder designated office, safety, PPE, shop, yard and break-room supplies.
• Support employee events and company administrative projects.
• Maintain a professional, organized and welcoming front-office environment.
• Assist other departments during seasonal peaks as priorities allow.

Measurables:

• New leads contacted or appropriately routed within one business day
• Sales appointments entered accurately and confirmed before the appointment
• Utility locates and other pre-project requirements completed before scheduled project starts
• Material orders and delivery requirements verified against project needs
• Delivery schedule maintained and communicated to affected team members
• Prior-day time entries and material allocations reviewed by 10:00 a.m.
• Client issues documented, assigned and followed through to resolution
• $25-30per hour, depending on experience
• Up to 10 DaysPaid Holidays
• Health and Dental Insurance
• Voluntary Vision, Life Insurance, Long and Short-Term Disability
• Simple IRA company match
• The Work Lab program
• Paid parental and bereavement leave
• Wellness reimbursementRelaxed and positive company culture (we workhard butlike to have fun!)

Reports to: Director of Landscape Operations
Works closely with: sales manager, sales team, HR, marketing, landscape project manager
Direct reports: None
Schedule: Year-round, full-time. Monday-Friday, 8am-430pm, 40 hours per week
Dress code: Casual

Requirements

Desired Experience and Education:

• 3+ years of administrative coordination, project support, scheduling, logistics or operations experience.
• Demonstrated ability to manage multiple competing priorities and follow assignments through to completion.
• Exceptional accuracy and attention to detail, particularly with dates, quantities, addresses and written documentation.
• Tech savvy with O365, CRM, ChatGPT, Aspire, and operations platforms.
• Excellent written and verbal communication skills.
• Bilingual in English and Spanish strongly preferred.

Summary

Summary:

The Client and Project Coordinator serves as the first point of contact for Sun Valley Landscaping clients while providing critical coordination support to our sales and landscape project teams. This position qualifies incoming leads, coordinates sales appointments and manages the details required to prepare projects for production, including material ordering, staging, utility locates and delivery scheduling. The ideal candidate is highly organized, naturally detail- oriented and able to manage multiple competing priorities without losing follow-through or accuracy.