Client Account Specialist (Legal Billing)

Dinsmore & Shohl LLP; Pittsburgh (Allegheny County); On-site; USD 42,000 - 65,000; Full time

Job summary

Dinsmore & Shohl LLP in Pittsburgh, PA seeks a Client Account Specialist to handle billing-related tasks and client inquiries. You will process edits, generate WIP reports, maintain billing records, and enter attorney time to meet deadlines.

The role requires strong accounting knowledge, MS Office proficiency, and experience with billing systems. You will support attorneys and staff while upholding confidentiality and accuracy in all matters.

Qualifications

• Working knowledge of accounting functions.
• Experience with MS Office Suite (Outlook, Excel, Word).
• Experience with billing systems (CMS, EIS, Prebill Viewer) a plus.
• Ability to manage multiple deadlines.
• Excellent writing, grammar, proofreading skills, and meticulous attention to detail.
• Excellent communication skills, both oral and written.
• Strong organizational and time management skills.
• Billing experience in medical or law firm settings.
• Ability to use good judgment and maintain confidentiality.

Responsibilities

• Process narrative edits and time and cost adjustments
• Generate monthly Work-In-Progress (WIP) reports as directed by client
• Maintain and update billing records ensuring bills have been disbursed to clients
• Enter attorneys’ time, as needed, to meet deadlines
• Assist attorneys and legal administrative assistants in client inquiries
• Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history
• Assist partners in editing and finalizing bills
• Participate in accounts receivable collection efforts
• Assist team with projects and document management tasks
• Maintain telephone, email and personal contact with clients, attorneys, and staff
• Observe confidentiality in all Firm and client matters
• Other duties as assigned

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Team player

Independent worker

Multitasking

Problem-solving

Tools

CMS

EIS

Prebill Viewer

Microsoft Office

Outlook

Excel

Word

Job description

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.

Dinsmore is seeking a Client Account Specialist at our Pittsburgh, PA location.

Responsibilities

• Process narrative edits and time and cost adjustments
• Generate monthly Work-In-Progress (WIP) reports as directed by client
• Maintain and update billing records ensuring bills have been disbursed to clients
• Enter attorneys’ time, as needed, to meet deadlines
• Assist attorneys and legal administrative assistants in client inquiries
• Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history
• Assist partners in editing and finalizing bills
• Participate in accounts receivable collection efforts
• Assist team with projects, such as reviewing for accuracy official documents received for client matters and logging those documents in our information and document management system
• Maintain telephone, email and personal contact with clients, attorneys, and staff
• Observe confidentiality in all Firm and client matters
• Other duties as assigned

Requirements

• Working knowledge of accounting functions
• Experience using Microsoft Office Suite, including Outlook, Excel and Word
• Prior experience with billing systems (i.e. CMS, EIS, Prebill Viewer, etc.) a plus
• Ability to manage multiple deadlines
• Excellent writing, grammar, proofreading skills, and meticulous attention to detail
• Excellent communication skills, both oral and written
• Possess strong organizational and time management skills
• Proven success as a positive team player, as well as an independent worker
• Excellent organizational, problem-solving, and time management skills
• Medical or law firm billing experience required
• Ability to use good judgment

Equal Opportunity Employer