Assistant Billing Manager

Dinsmore & Shohl LLP; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

Dinsmore & Shohl LLP in Cincinnati, OH is seeking an Assistant Billing Manager to oversee the firm's billing operations, ensuring accuracy and efficiency, and providing high-level support across the billing team.

The role requires strong billing software knowledge, attention to detail, and the ability to manage multiple deadlines in a fast-paced professional services environment. You will mentor billers, implement process improvements, and coordinate with accounting.

Qualifications

• Associate’s degree in accounting, finance, business administration, or a related field is preferred.
• At least 2 years of experience managing billing functions.
• Supervisory or team leadership experience required.
• Excellent attention to detail and strong organizational skills.
• Strong interpersonal and communication skills with attorneys, staff, and clients.
• Ability to work independently and prioritize multiple deadlines.

Responsibilities

• Assist with oversight of daily billing department operations, ensuring accurate and timely client invoicing.
• Supervise billing staff and provide guidance and training opportunities.
• Monitor and manage the monthly billing cycle, including time-entry reviews and final bill generation.
• Oversee month-end and year-end billing processes.
• Review client billing guidelines and ensure compliance.
• Work with attorneys and staff to resolve discrepancies and client inquiries.
• Generate and analyze billing reports to track productivity and receivables.
• Assist with process improvements and system enhancements for billing and financial systems.
• Coordinate with the accounting team on billing, collections and revenue tracking.
• Maintain confidentiality and handle sensitive billing data with integrity.

Skills

Interpersonal skills

Communication

Attention to detail

Organization

Independent work

Education

Associate degree in accounting/Finance/Business Administration

Tools

Billing software

Electronic billing platforms

Job description

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.

Dinsmore is seeking an Assistant Billing Manager at its Cincinnati, OH location.

The Assistant Billing Manager plays a vital role in overseeing the firm's billing operations, ensuring accuracy, efficiency, and adherence to established standards. This position entails providing high-level support, conducting thorough billing research, and maintaining compliance with service protocols. The Assistant Billing Manager is responsible for monitoring billing reports, resolving discrepancies, and maintaining detailed documentation to optimize processes. Additionally, they assist with the recruitment, onboarding, and continuous development of billers, ensuring alignment with policy requirements. The Assistant Billing Manager also assists with process improvements and system implementations to enhance the overall performance and effectiveness of the billing department.

The ideal candidate has strong law firm billing experience, advanced knowledge of legal billing software and familiarity with electronic billing platforms, excellent attention to detail, and the ability to manage multiple billing deadlines in a fast-paced professional services environment.

Responsibilities

• Assist with oversight of the daily operations of the billing department, ensuring accurate and timely invoicing to clients
• Supervise billing staff and provide guidance and training opportunities as needed
• Monitor and manage the monthly billing cycle, including time entry reviews, pre-bill edits, final bill generation
• Oversee month-end and year-end billing processes
• Review of Client billing guidelines and communicate applicable requirements
• Ensure compliance with client billing guidelines
• Work closely with attorneys and legal staff to resolve billing discrepancies and address client inquiries
• Generate and analyze billing reports to track productivity, aged receivables, and other key metrics
• Assist with implementing process improvements to enhance billing efficiency and accuracy
• Assist with testing, upgrades, system implementations, and enhancements related to billing and financial systems
• Coordinate with the accounting team on billing, collections and revenue tracking
• Maintain confidentiality and handle sensitive billing data with integrity

Requirements

• Associate’s degree in accounting, Finance, Business Administration, or related field preferred
• 2+ years of managing billing functions
• Supervisory or team leadership experience
• Excellent attention to detail and organizational skills
• Strong interpersonal and communication skills; able to interact professionally with attorneys, staff, and clients
• Ability to work independently and prioritize multiple tasks in a deadline-driven environment

Equal Opportunity Employer